Administrative Assistant III

2 weeks ago

Nashville, United States Expedite Technology Solutions Full time


Duration:0-12 month(s)

Description/Comment:

Job Summary
The Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.
Job Duties - Some examples of the job duties may include:
" The ideal candidate for the Administrative Assistant III position may greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.
" May supervise or give work direction to lower level clerical personnel.
" May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance.
" May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.
" May plan and coordinate meeting arrangements including travel and lodging and process expense reports.
" May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature.
" May review, prioritize and determine actions for all incoming correspondence and mail.
" May order office supplies and equipment; organize and maintain department filing systems and other records.
" May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.
" May assist with monitoring and approving departmental expenditures, department budget and account records.
" May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.
" May compose documents; maintain relevant databases; update departmental websites and related records.
" May be exposed to confidential information and handle confidential matters.
" May research, analyze and summarize data for reports independently and assist with large project coordination.
" May maintain calendars for management.

Job Requirements:
" High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.
" Excellent listening, oral, verbal and written communication skills required.
" Ability to exercise discretion and independent judgment within understood policies and procedures preferred.
" Experience with standard report generation; office administrative practices and procedures required.
" Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.
" Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.
" Good attention to detail skills and the ability to multitask preferred.
" Good organizational, problem solving and time management skills a plus and preferred.
" Must be able to work in a seated position for the duration of the workday preferred.
" Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
" Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.

Additional Job Details:
Punctuality and attendance are extremely important for our team. This assignment may be ended early if attendance becomes unsatisfactory.

Shift Hours:

7:00am to 4:00pmLearn More

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