Temporary Administrative Assistant Building Department

3 weeks ago

Cohasset, United States Town of Cohasset Full time
The Town of Cohasset, an active waterfront community on the South Shore, is looking for a temporary, part-time Administrative Assistant in the Building Department. The team at the Town of Cohasset is known for being dynamic and collaborative, and we truly enjoy what we do. We are seeking a new team member who can hit the ground running and work in partnership with our talented colleagues and community, bringing new ideas and positive initiatives.

General Responsibilities:

Provides administrative support and performs clerical functions addressing a broad range of services and records all pertinent information to maintain proper operations for the offices of Planning, Permits, and Inspections. The Administrative Assistant provides support to the Director of Planning, Permits, and Inspections, as well as working with other Town Boards, Commissions, Departments, residents of the town, and the general public.

  • Take calls and relay to appropriate personnel

  • Process all financial documents as assigned

  • File and retrieve documents and reference materials

  • Arrange and coordinate meetings and events

  • Maintain customer confidence and protects operations by keeping information confidential

  • Maintain office supplies inventory

  • Coordinate and oversee the daily administrative operations for boards, committees and commissions as assigned

  • Attend daytime and evening meetings as assigned

  • Prepare and distribute meeting minutes

  • Prepare and post notices and meeting agendas

  • Prepare and distribute meeting documents

  • Welcome guests and customers by greeting them, in person or on the telephone; appropriately manage or direct all incoming inquiries, questions, and comments

  • Prepare and edit correspondence, communications, presentations, and other documents

  • Create and maintain current departmental information on the Town website as assigned

Desired Training, Skills, Knowledge and/or Experience:

  • Solid experience with Microsoft Word, Excel, Outlook or equivalent required.

  • Customer service experience in a high-profile environment required.

    Thorough knowledge of office practices and procedures, knowledge of basic accounting practices.
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