Licensing Specialist

4 weeks ago

New York, United States eTeam Full time

Job Title: Licensing Specialist

Location: 30 Rockefeller Plaza, New York, NY 10112

Duration: 9 Months


Basic Qualifications:

  • Bachelor’s degree from an accredited university.
  • Minimum 2 – 4 years commensurate experience
  • Must demonstrate proficiency in Microsoft Office (Outlook, Excel, Word)
  • Must be comfortable being trained and using various custom software
  • Must have ability to work flexible hours due to production schedules, including evenings, weekends and holidays.
  • Role is in person at 30 Rock


Desired Characteristics:

  • Experience with music clearance, music license review/drafting
  • Excellent oral and written communication skills.
  • Excellent attention to detail and demonstrated initiative, self-starter and accountable.
  • Excellent interpersonal skills with strong team and client-support orientation (internal and external clients/parties).
  • Demonstrated ability to execute and follow-through with minimal supervision.
  • Excellent organizational skills; demonstrated ability to multitask, prioritize work and deal with different clients simultaneously.
  • Demonstrated experience and willingness to perform at a high level as a team player.
  • Experience working in a high-paced and pressure filled environment. An ability to work well on projects independently
  • Solid negotiating skills
  • A passion for all things music and a working knowledge of music industry


Responsibilities:

Music Rights Specialist reports to Director, Music Business & Legal Affairs and is responsible for all needed music services that may include but not be limited to the following areas:

  • Client(s) need intake
  • Research music for all details pertinent to clearance and tracking; including publisher(s), record label(s), performing rights society (ies) and type of usage.
  • Provide music guidance (e.g., clearance analysis, estimates, etc.)
  • Comprehensive high volume music clearance (e.g. in program use, digital only, performances, clips); includes drafting/sending licensing requests, negotiating fees, reviewing materials for inconsistencies/new language.
  • Provide support and/or process music license requests, pick-ups, licenses, etc.
  • Process payments; set up vendors in system and interact with AP team
  • Organize and maintain tracking grids, cost charts and database for production music usage and licensing.
  • Negotiate, draft, review and process invoices/ music licenses and related agreements
  • Responsible for assisting with all facets of cue sheet administration, including, without limitation, creation, review, research, revision, submission, archiving and analysis. Cue sheet training and supervision. Handling cue sheet inquiries.
  • Work with various personnel, internal and external, to ensure all music used is consistent with practices and guidelines for usage.
  • Prepare and send out related music clearance correspondence (e.g., intake, checks, licenses)
  • Process work for hires including papering, registering cues, uploading fully executed agreements to ELF, maintaining detailed, organized files and securing the physical elements.
  • Be internally and externally focused, maintain industry contacts and have a solid understanding of music, the music industry and our business (e.g., internal partners, publishers, labels, music libraries and other related vendors).
  • Ensure that owned music elements are properly fingerprinted, tagged, etc.
  • Inquiry/claim intake and resolution
  • Liaise with Music Library and other areas as they relate and also support production and promo
  • Assist with other department projects as they arise; help with overflow; special projects.
  • This position does not include any music creative responsibilities (i.e.: music supervision).

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