Assistant Project Manager

4 weeks ago

Washington, United States RLJ Lodging Trust Full time

The Assistant Project Manager is responsible for providing support and oversight on design and construction projects, including renovations and maintenance capital expenditures, for a real estate investment trust with an investment portfolio of more than 100 hotel assets. The incumbent is responsible to provide support for planning, executing and tracking renovation, maintenance capital expenditures and ensuring that outside contractors and vendors on assigned projects have satisfied all related contractual obligations.


This individual works collaboratively with an assigned Project Manager or Corp. Maintenance Engineer managing third party consultants and working with our Asset Management Team to improve the quality of the company’s hotel assets with a focus on the company’s mission. This individual facilitates many assigned projects simultaneously while working in a fast-paced environment. The incumbent supports the Design and Construction team on a variety of functions, including project and contract administration and E-Builder/Yardi interfacing.


Responsibilities:


  • Provide administrative support for assigned projects.
  • Assist with project scope and schedule definition/ documentation.
  • Assist with bid leveling and contractor recommendations.
  • Initiate and manage the contract and change order processes within e-builder to include COI and lien waiver processes.
  • Coordinate vendor set up processes within e-builder.
  • Assist with project permit tracking and follow-up.
  • Maintain approved supplier lists and participate in vetting suppliers. Coordinate procurement agent communication and provide feedback on supplier performance.  
  • Assist with the processing of invoices, and lien waivers pertinent to capital project and renovation execution.
  • Assist with management of vendors and third-party consultants/contact follow-up as needed for efficient and timely project execution.
  • Corporate office touchpoint for assigned projects, project lead and external project managing consultants (as needed).  
  • Lead the project close out process to include gathering of all required documentation to compete close out of the project. Organize all documentation and store in E-Builder.
  • Ensure policies and procedures for project execution are being followed by all relevant parties and assist where required.
  • Full project management of specialized capital projects as directed by VP of Design and Construction.
  • Project oversight and budget reconciliation of asset-managed projects as assigned.
  • Update weekly reports to include project trackers and/or project summaries.
  • Assist with the development of Capital Improvement Authorization (CIA) forms and Project Summaries to include benchmarking data.
  • Collaborate with the D&C Team to identify areas for process improvement including reporting, benchmarking and standardized processes.   
  • Assist with special projects as requested by VP of Design and Construction.
  • Provide support for asset disposition efforts as assigned.
  • Travel may be required.


Skills:


  • Ability to monitor compliance with construction, vendor and similar contracts/agreements.
  • Knowledge of construction, lodging, and real estate development is preferred, but not required.
  • Proficiency in MS Project, Excel, Word, and PowerPoint or other industry related scheduling software systems.
  • Good judgment and the business acumen to make well-reasoned decisions with respect to matters arising on a day-to-day basis.
  • Self-motivated, goal-oriented, and results driven.
  • Ability and desire to work collaborative to ensure successful project execution.
  • Ability to work independently, in a fast-paced environment while prioritizing projects to ensure timely deliverables.
  • Must have strong organizational, interpersonal, and customer service skills.
  • Must be detail oriented and able to work in a highly dynamic and fast-paced environment.


Education/Training:

  • Bachelor’s Degree or equivalent experience. 
  • Preferable knowledge of E-Builder and Yardi Voyager (Yardi Asset and Property Management Software) or enterprise accounting / project management systems.
  • Preferable knowledge of construction management process including project initiation, execution and closeout
  • Preferable knowledge of contract administration


Experience:


  • 2 - 5 years of lodging industry or project coordination experience is preferred, but not required.


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.


This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

The ideal candidate will be responsible for all project direction, planning, completion, and financial outcome. In order to succeed in this position, the candidate must be organized and have excellent time management skills. 

 

Responsibilities

  • Manage all project documentation
  • Prepare project schedule and manage deadlines
  • Assist with estimation and bidding process
  • Effectively communicate project progress to key stakeholders


Qualifications

  • Bachelor's degree or equivalent
  • 1 - 2 years' of relevant experience
  • Strong organizational skills
  • Ebuilder

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