ADMINISTRATIVE ASSISTANT I

Administrative Assistant I - 37001444This position provides administrative and secretarial support in a variety of technical and professional areas to the Big Lagoon State Park Manager and other park staff. Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations. Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records. Performs other related duties as required.Required knowledge, skills, and abilities include knowledge of administrative principles and practices, methods of data collection, principles and techniques of effective verbal and written communication, and skill in the use of office equipment including computer and related software. Ability to collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing, prepare correspondence and administrative reports, understand and apply applicable rules, regulations, policies, and procedures, utilize problem solving techniques, work independently, plan, organize and coordinate work assignments, communicate effectively verbally and in writing, establish and maintain effective working relationships with others, and assist in formulation of budget preparation.Minimum qualifications include a valid driver's license. This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.Pay: $2,985.36 monthly $35,824.32 YearlyOur organization and mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.Where you will work: Big Lagoon State Park, 12301 Gulf Beach Highway, Pensacola, FL 32507. Big Lagoon State Park derives its name from the bordering body of water along its southern shore. Natural communities, ranging from tidal salt marshes to pine flatwoods, attract a wide variety of birds to the park, especially during fall and spring migrations. Think of Big Lagoon as a gateway. It not only offers swimming, boating, fishing, camping, hiking and paddling, but adventurers also can begin or end a 1,515-mile sea kayaking journey on the Florida Circumnavigational Saltwater Paddling Trail around the entire state. The park is also a gateway for the Great Florida Birding and Wildlife Trail. A favorite activity of visitors is climbing the three-story observation tower for vast views of the park and Intracoastal Waterway.The benefits of working for the State of Florida include annual and sick leave benefits, nine paid holidays and one personal holiday each year, state group insurance coverage options, retirement plan options, tuition waivers, and more For a complete list of benefits, visit www.mybenefits.myflorida.com.Special notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_VeteransPreference@dep.state.fl.us or HR_Recruitment@FloridaDEP.gov. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.