Legal Administrative Assistant

4 weeks ago

Los Angeles, United States Jones Walker LLP Full time

The Legal Administrative Assistant will provide comprehensive administrative and secretarial support to attorneys, specializing in healthcare law. Responsibilities will include, but are not limited to:


Administrative Support

  • Manage attorney calendars, including scheduling appointments, meetings, and court dates.
  • Maintain organized electronic and physical filing systems.
  • Input time entries accurately and in a timely manner.
  • Process check requests and expense reimbursements for attorneys.
  • Arrange travel accommodations and prepare travel itineraries as needed.
  • Answer and screen phone calls, taking messages and directing inquiries as appropriate.
  • Review and manage email communications.
  • Handle incoming and outgoing mail, including processing, and distributing as needed.


Practice-specific Duties & Document Preparation

  • Maintain Legal Tracker system by updating information and generating quarterly reports.
  • Prepare and submit panel submissions for healthcare providers.
  • Draft and proofread correspondence, legal documents, pleadings, motions, discovery petitions and other materials; update discovery documents and pleadings as needed.
  • Assist with healthcare contractual work, licensure applications, and related documentation.
  • Coordinate publications of notices of settlement; assist in processing settlement documents for healthcare cases.
  • Manage administrative tasks for FBA Healthcare Section, including preparing transcripts and minutes for monthly board meetings.
  • Support projects involving service agreements, company structuring, physician employment agreements, and contracts.


Qualifications:

  • Bachelor's degree or equivalent experience required.
  • Prior experience as a legal secretary, preferably in healthcare or medical malpractice practice areas.
  • Knowledge of legal procedures and terminology related to healthcare law is preferred.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and legal software applications.
  • Excellent written and verbal communication skills, including a professional telephone manner.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Attention to detail and accuracy in all work performed.
  • Ability to work both independently and collaboratively as part of a team.
  • Willingness to learn and adapt to new tasks and responsibilities as needed.


Jones Walker LLP is a New Orleans based corporate defense law firm with more than 355 lawyers practicing across the country and internationally, from offices in Atlanta, Georgia; Baton Rouge, Lafayette, Lake Charles, and New Orleans, Louisiana; Birmingham and Mobile, Alabama; Dallas, Houston, and The Woodlands, Texas; Jackson, Mississippi; Miami, Florida; New York, New York; Phoenix, Arizona; and Washington, DC. We counsel multinational corporations, privately held and family-owned businesses, individual and institutional investors, educational and research institutions, and other clients in a broad range of legal disciplines.


We offer a competitive salary and benefits package, including health insurance, retirement plans, and opportunities for professional growth. If you are a motivated HR professional with a passion for employee well-being and benefits administration, we encourage you to apply.


Jones Walker is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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