Subcontract Administrator

3 days ago

Huntsville, United States Seneca Resources Full time

• Strategic and tactical subcontracting activities resulting in timely execution of subcontracts in accordance with business goals and objectives including; initial proposal support, head start, phase-in after customer award, and execution.

• Works closely with Procurement & Subcontracts leadership to establish strategies in support of Programs, Capture Management, Contracts, Finance, and other functional areas within the business unit.

• Review customer’s Request for Proposal (RFP) for scope and requirements.

• Assess capture strategy and develop request for proposal packages including subcontracts.

• Participate in proposal development team planning color team reviews.

• Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions.

• Negotiate subcontracts and terms and conditions.

• Leads head starts and pre planning for phase in processes.

• Support post proposal and phase in operations for new customer contract wins.

• Prepare documentation in accordance with established procedures in support of the company’s approved purchasing system.

• Maintain documentation, status, other documents as required in electronic file sharing systems.

• Establishes and maintains effective business relationships with internal and external stakeholders.

• Execute and administer subcontracts as required.

• Develop standard operating procedures and playbook to document process and makes recommendations for improvements.

• The ideal candidate will have experience leading development of complex subcontracts through closeout.

• Other support as identified.


Required Qualifications:

• Strong knowledge of various contract types with a minimum of 5 years’ experience administering cost type subcontracts including; CPAF, CPFF and labor including; LH and T&M

• Thorough understanding of subcontracting principals as a government subcontractor

• Knowledge and practical experience with FAR

• 2+ years’ experience supporting customer proposals

• Ability to effectively communicate with Business Development personnel including Capture Managers, Proposal Teams, and Technical Writers, and other functional areas across the business unit

• Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills

• Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point

• Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment

• Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones

• Critical attention to detail

Bachelor's in finance/sup. chain/biz/etc.

• 5-8 years’ experience in subcontract administration

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