Admin Assistant

22 hours ago

Exton, United States Frontage Laboratories Full time
Administrative Assistant

Title: Administrative Coordinator
Location: Exton, PA (onsite)

Division/Department: CMC, Contract & Project Management

Reports to: Sr. Manager

Full-time: Yes

Frontage Laboratories:

Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development. Frontage operates out of several different locations within the USA, Canada, and China. Frontage's core competencies include drug metabolism, pharmokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials.

Essential Duties & Responsibilities
  • Front desk receptionist for CMC building; greet guests, manage incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
  • Provide administrative support to senior leaders.
  • Plan, organize, and schedule company and client meetings.
  • Order and oversee office supplies, and food for meetings.
  • Enter contract information into the contract/project tracking system.
  • Perform day-to-day invoice activities, including reviewing and verifying requested invoices for accuracies.
  • Follow-up with past due invoices, research billing discrepancies with the assistance of the collections staff and resolve clients' billing issues.
  • Work with team members to ensure accurate and timely completion of assigned responsibilities.

Minimum Job Requirements & Qualifications

  • Proven administrative experience.

Experience Knowledge, Skills, and Abilities (KSAs):
  • Previous success in office management.
  • Excellent organizational skills and attention to detail.

  • Strong time management skills and multitasking ability.

  • Ability to demonstrate strong verbal and written communication skills.
  • Must be proficient in Microsoft Office Excel, Word, PowerPoint and Outlook.
  • Experience managing budgets and expenses.
  • Experience managing revenues and invoices.
  • Knowledge of QuickBase software is a plus.

Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.Learn More

  • Admin Assistant

    2 weeks ago

    Exton, United States Frontage Lab Full time

    Job Title: Administrative Assistant Location: Exton, PA Reports to: Vice President, DMPK Job Type: Full-time Job Summary: We are seeking a dynamic and detail-oriented individual to join our team as an Administrative Assistant. This role will be responsible for providing administrative support to our executives as well as handling basic accounting tasks....

  • Admin Assistant

    2 weeks ago

    Exton, United States Frontage Laboratories Full time

    Job Title: Administrative Assistant Location: Exton, PAReports to: Vice President, DMPK Job Type: Full-timeJob Summary:We are seeking a dynamic and detail-oriented individual to join our team as an Administrative Assistant. This role will be responsible for providing administrative support to our executives as well as handling basic accounting tasks. The...

  • Admin Assistant

    2 weeks ago

    Exton, United States Frontage Lab Full time

    Administrative Assistant Title: Administrative Coordinator Location: Exton, PA (onsite) Division/Department: CMC, Contract & Project Management Reports to: Sr. Manager Full-time: Yes Frontage Laboratories: Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug...

  • Admin Assistant

    2 weeks ago

    Exton, United States Frontage Laboratories Full time

    Administrative AssistantTitle: Administrative CoordinatorLocation: Exton, PA (onsite)Division/Department: CMC, Contract & Project ManagementReports to: Sr. ManagerFull-time: YesFrontage Laboratories: Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical and clinical drug development....

  • Surveyor

    3 weeks ago

    Exton, United States Liberty Personnel Services, Inc Full time

    Job DescriptionJob DescriptionSurvey Project ManagerLeading heavy construction firm in PA is hiring a Survey Project Manager who is looking for a career. We are looking for a top notch and motivated candidate who has quality experience and can work in a team environment.Job Duties & Qualifications:5+ years’ experience with as a Surveyor for a heavy...

  • Access Control/CCTV Technician

    2 weeks ago

    Exton, United States Liberty Personnel Services, Inc Full time

    Job DescriptionJob DescriptionMy client is a top notch security, IP, CCTV and access commercial installer. They are actively seeking multiple Access Control Technicians. Duties and responsibilities include:Improve analyzing calls as they come in to reduce inefficient tech dispatching.Provide expertise and assistance to Service TechsTake the lead to ensure...