Administrative Assistant

2 weeks ago

Gallatin, United States EPITEC Full time

Company Overview: We are pioneers in building technologies that revolutionize how people connect, find communities, and cultivate businesses. From transforming social networking to advancing immersive experiences through augmented and virtual reality, we are shaping the future of social technology.


Role Overview: We are seeking an Executive Administrative Assistant who is adept at problem-solving and possesses exceptional organizational skills. This role will be instrumental in managing calendars, coordinating meetings, and supporting complex travel arrangements for our data center leadership team.


Responsibilities:

  • Coordinate internal and external meetings for two leaders.
  • Manage complex calendars efficiently and effectively.
  • Facilitate site meetings by collecting agendas, tracking action items, and taking meeting notes.
  • Assist in arranging and organizing senior leadership visits to the site.
  • Prepare expense reports and handle purchase requisitions.
  • Coordinate travel logistics, including flights, accommodations, and itineraries.
  • Create compelling presentations using Google Slides for executive use.
  • Plan and execute engaging team events to foster morale and collaboration.
  • Cultivate cross-functional relationships within the data center teams.
  • Serve as a cultural advocate for the local data center.
  • Engage in the global data center admin community.
  • Perform general administrative duties as needed.


Minimum Qualifications:

  • 3+ years of relevant experience providing administrative support to executives.
  • 3+ years of experience coordinating travel logistics and managing calendars for executives.
  • Proficiency in managing expense reports and purchase requisitions.
  • Strong ability to balance multiple priorities effectively.
  • Proficiency with Microsoft Office and Google Suite.


Preferred Qualifications:

  • Bachelor's degree (BA/BS) preferred.


Key Attributes: The ideal candidate will excel in communication, thrive in fast-paced environments, and exhibit a proactive approach to problem-solving. Resourcefulness in relationship-building across teams is essential to success in this role.

  • Join our team and be part of shaping a future that transcends digital boundaries and redefines the possibilities of social technology. If you are driven by innovation and thrive in a dynamic workplace, we encourage you to apply and embark on a transformative journey with us.

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