Portal Operations Manager

Portal Operations ManagerThe Portal Operations Manager provides national oversight for Amerita's Portal Specialist team. This role ensures a standardized, efficient, and high-quality process for extracting and managing referral data from hospital portals across all markets. The manager will monitor performance metrics, balance workload, streamline processes, and collaborate closely with Sales, Branch Operations, and Intake leadership to support growth and reliable referral intake. The Portal Operations Manager serves as the primary escalation point for portal-related workflow challenges and leads efforts to drive consistency and best practices nationwide.Schedule: Monday - Friday, hours based on business needs.We Offer:Medical, Dental & Vision Benefits plus, HSA & FSA Savings AccountsSupplemental Coverage Accident, Critical Illness and Hospital Indemnity Insurance401(k) Retirement Plan with Employer MatchCompany paid Life and AD&D Insurance, Short-Term and Long-Term DisabilityEmployee DiscountsTuition ReimbursementPaid Time Off & HolidaysResponsibilities:Leads, mentors, and supports Portal Specialists nationwideMonitors team effectiveness, responsiveness, productivity, and qualityDevelops KPIs and performance dashboards to ensure timely referral handlingProvides coaching and training to improve standard work and maintain accuracyEnsures workload balance across markets based on referral volume and staffing needsImplements and enforces standardized portal-management processes and workflowsPartners with Sales Managers, Branch leadership, and Intake teams to align portal activities with local market requirementsMaintains a deep understanding of portal variations, market-specific workflows, and bottlenecksServes as the escalation point for portal-related issues, delays, or system barriersCollaborates with IT, hospital partners, and internal leaders to resolve portal complicationsIdentifies process improvement opportunities and lead implementation of best practicesAnalyzes referral volume trends and recommend staffing or process changesSupervisory Responsibility: YesQualifications:Bachelor's degree preferred; equivalent combination of education and experience considered.Three (3) or more years of experience in home infusion, specialty pharmacy, intake operations, patient access, or case-management workflows.Prior experience managing or leading teams strongly preferred.Experience with CPR+, EMRs, or hospital portal systems is highly desirable.Strong leadership and people-management skills with the ability to coach and motivate a distributed team.Advanced ability to interpret data, monitor KPIs, and make operational decisions.Excellent communication and relationship-building skills across internal and external stakeholders.Ability to balance multiple priorities in a dynamic, high-volume environment.Strong understanding of referral intake processes, case-management workflows, and payer requirements.Problem-solving mindset with the ability to drive standardization and process improvements.High proficiency with Microsoft Office, reporting tools, and technology platforms.Percentage of Travel: 25-75%Driving Position: YesTo perform this role will require frequently sitting, standing, walking, and typing on a keyboard with fingers, and occasionally bending, reaching, and climbing (stairs/ladders). The physical requirements will be the ability to push/pull and lift/carry 1-10 lbs.About our Line of Business: Amerita, an affiliate of BrightSpring Health Services, is a specialty infusion company focused on providing complex pharmaceutical products and clinical services to patients outside of the hospital. Committed to excellent service, our vision is to combine the administrative efficiencies of a large organization with the flexibility, responsiveness, and entrepreneurial spirit of a local provider.Salary Range USD $71,000.00 - $107,000.00 / YearALERT: We are aware of a scam whereby imposters are posing as employees from our company. Beware of anyone requesting financial or personal information. We take pride in creating a best-in-class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card, driver's license, bank information, or payment for work equipment, etc.) from you via text or email. If you are suspicious of a job posting or job-related email mentioning our company, please contact us at TalentAcquisition@brightspringhealth.com.