Administrative Specialist

Administrative SpecialistWe're seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail-oriented, eager to jump in and help support the team, and open to trying new tasks. We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19-person office is easily accessible by transit, walking and bicycling. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your careerAdministrative ResponsibilitiesServe as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone callsAssist office leadership with administrative needs, including equipment, orders, building management, and moreMaintain office calendarCoordinate meetings and office events as requested, including food purchases and meeting set-up/clean-upOrganize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as neededManage the kitchen, keeping it tidy and stocked with suppliesAct as a liaison for corporate administrative staff, facilitating relevant information sharing within the local officeParticipate in a companywide administrative group focused on collaboration and enhancement of administrative servicesCoordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of needOrganize and produce electronic and hard-copy versions of deliverables for projects and proposalsAccounting ResponsibilitiesProvide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office's accounts payable expenses and check requestsAssist with project set-up in our accounting and project management softwareCompile and send monthly project invoicesWork with project managers to follow up with clients on unpaid invoicesMarketing ResponsibilitiesAssist with the preparation of final proposal deliverables, including design, production, and coordinating delivery servicesProvide other marketing support as neededQualifications1-3 years of experience working in a professional business environmentCommitment to high-quality, reliable, and timely work performanceCustomer service mindsetproactive, solutions-oriented, with the ability to anticipate needsExcellent time management and organizational skillsable to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalismEagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationshipsAbility to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employeesIntermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired)Familiarity with general bookkeeping practicesAbility to reliably work in the office Monday to FridayOpenness to periodically arriving early and leaving late to assist with special events, typically once per quarter$60,000 - $75,000 a year. Placement within the stated pay range will be determined based upon education, experience, and qualifications. Please submit your application by November 30th, 2025.Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts. Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more.Full information about the benefits we offer can be found by visiting our careers page.Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law. Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.