Supervisor, Office Services

19 hours ago

New York, United States Simons Foundation Full time
The Simons Foundation is seeking a highly organized and responsible Office Services Supervisor. The position will perform a wide range of supervisory and general office service support. Key to this role is a combination of people management and office related operations. The Office Services Supervisor will manage the office services staff working across all foundation buildings. This position will also oversee the foundation's guest registration process, conference room reservation system, incoming and outgoing mail services, and office supply ordering. This role requires coordination with stakeholders across the organization to assist with day-to-day and long term concerns, including growing meeting room demand and guest registration needs. The Office Services Supervisor must be well versed in Google Suite applications and is required to prepare necessary reports and analysis. The ideal candidate is a positive team player, patient, curious, detail-oriented, creative problem solver, with experience as a people manager who can work independently, manage competing priorities and display sound judgment.

This is a full-time position located at the Simons Foundation's offices in New York City. For more information, visit simonsfoundation.org/careers.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES
  • Supervise the daily activities of three direct reports and provide backup coverage as needed. Maintain workflow, staffing and scheduling to achieve targeted operational results.
  • Support senior management in creating annual budgets for the Office Services team.
  • Develop strategies to improve front desk and lobby operations and performance. Ensure lobby appearance presents in a manner that is welcoming to guests.
  • Oversee guest registration and guest list management; collaborate with staff to develop strategies to streamline registration processes and add new features
  • Serve as the primary system administrator of Condeco, the foundation's conference room reservation system. Answer questions concerning space configurations, AV equipment and overall conference center capabilities.
  • Run various analytical reports as needed. Collaborate with stakeholders to clean and process data for effective presentation.
  • Research alternative support systems for primary responsibilities and present findings to senior management when appropriate.
  • Oversee mail process and troubleshoot printer issues, providing efficient and professional support to staff across the foundation.
  • Provide necessary updates to the iOffice mail module as well as backup support for all other iOffice modules.
  • Oversee supply purchasing for the foundation and review purchasing with the Procurement department on a regular basis.
  • Utilize Formstack and Smartsheet to collect guest registration data. Perform integration and updates as necessary.
  • Oversee Simons Foundation Administrators' Network meetings and coordinate relevant speakers and information from across foundation teams.
  • Maintain staff list in the SF emergency notification system as part of the onboarding and offboarding process.
  • Exercise professional judgment to resolve routine operational issues, escalating to senior management as needed.
  • Create and maintain documentation on team policies and procedures, including updates and posts to organization-facing policies.
  • Assist with special projects and perform any other duties or tasks as assigned or required.

MINIMUM QUALIFICATIONS

Education
  • Bachelor's degree preferred

Experience
  • 3-5 years of experience in a relevant role or similar position
  • Prior supervisory experience
  • Experience working with a nonprofit a plus, but not necessary

Related Skills & Other Requirements
  • People management
  • Must be professional and have superb customer service skills
  • Must be empathetic, helpful and highly attentive to time and detail
  • Ability to interact with staff and build good working relationships
  • Experience managing reception and mail services
  • Experience in implementing operational processes
  • Strong data-driven analytical skills
  • Strong organizational skills and problem-solving abilities
  • Ability to manage competing priorities while exercising sound judgment
  • Strong computer skills, particularly with Microsoft Applications and Google Suite applications
  • Concur Travel and Expense, iOffice, Formstack and Smartsheet or similar systems knowledge preferred

Physical Requirements
  • Occasionally moving packages weighing up to 40 pounds
  • Moving throughout several nearby office buildings to transport supplies, provide support, and assist with mail delivery services as needed

COMPENSATION AND BENEFITS
  • The full-time annual compensation range for this position is $80,000 to $90,000 depending on experience.
  • In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package

REQUIRED APPLICATION MATERIALS
  • Please submit a resume and cover letter stating your interest in the position.

THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply. We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.Learn More

  • Supervisor, Office Services

    1 week ago

    New York, United States Simons Foundation Full time

    The Simons Foundation is seeking a highly organized and responsible Office Services Supervisor. The position will perform a wide range of supervisory and general office service support. Key to this role is a combination of people management and office related operations. The Office Services Supervisor will manage the office services staff working across all...

  • Supervisor of Office Services

    1 week ago

    New York, New York, United States Metasys Technologies Full time

    About the Role:We are seeking an experienced Office Operations Supervisor to join our team at Metasys Technologies. This is a key role that requires strong leadership and management skills, as well as the ability to prioritize multiple tasks and manage a team of 3-4 members.Responsibilities:Manage daily operations, including managing mail, shipping, copying,...

  • Office Supervisor

    19 hours ago

    New York, United States JTH Tax LLC Full time

    Job Title: Office Supervisor, Managed OperationsDepartment/Business Unit: Managed Operations Reports to: District Manager,Managed OperationsStatus: SeasonalFLSA Status: Non-Exempt*This posting is to build a candidate pool in New York, NY*Job SummaryThe Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to...

  • Office Supervisor

    2 weeks ago

    New York, United States JTH Tax LLC Full time

    Job Title: Office Supervisor, Managed OperationsDepartment/Business Unit: Managed Operations Reports to: District Manager,Managed OperationsStatus: SeasonalFLSA Status: Non-Exempt*This posting is to build a candidate pool in New York, NY*Job SummaryThe Office Supervisor oversees the day-to-day operations of individual tax preparation offices. Reporting to...

  • Office Supervisor

    1 week ago

    New York, New York, United States NYC Health Hospitals Full time

    Job SummaryWe are seeking an experienced Office Supervisor to join our team at Elmhurst Hospital Center. This role will involve overseeing various administrative duties, ensuring seamless operations, and providing exceptional support to our staff and patients. If you have a passion for administration and want to make a difference in the lives of others,...

  • Legal Billing Supervisor

    2 months ago

    New York, United States Liberty Personnel Services, Inc Full time

    Job DescriptionJob DescriptionLegal Billing Supervisor - New York, NYWorking Situation:1 day in office Role:As the Legal Billing Supervisor, you will be responsible for overseeing the billing process within the firm. This includes managing and coordinating the billing activities of attorneys and clients, ensuring accurate invoicing, and resolving any billing...

  • Lead Retail Customer Service Associate

    6 months ago

    New York, United States FedEx Office Full time

    POSITION SUMMARY: The Lead Consultant is knowledgeable in all areas of the Store's business, including print, signs & graphics, and shipping, and consistently delivers a positive customer experience to all customers.The Lead Consultant'stime will be spent taking customer orders; coordinating store activities; providing pricing information; recommending the...

  • Office Operations Supervisor

    2 weeks ago

    New York, United States Metasys Technologies Full time

    Role- Office Operations Supervisor Location- New York, NY 10019 Duration- 2+ months (Temp to hire) Shift hours- 08:00 am- 05:00 pm This position is for a law firm account, managing a team of 3-4 members. The role involves overseeing daily operations, including managing mail, shipping, copying, scanning, office supply ordering, conference room...

  • Administrative Services Supervisor

    4 days ago

    New York, New York, United States kay search group Full time

    Job OverviewAs an Office Services & Facilities Supervisor at a leading Global Law Firm in New York, you will play a crucial role in ensuring the smooth operation of our office space. This is a unique opportunity to leverage your expertise in facilities management to drive efficiency and excellence.Key ResponsibilitiesYou will be responsible for overseeing...

  • Customer Service Supervisor

    2 weeks ago

    New York, United States Equiliem Full time

    Customer Service Supervisor New York, NY Job Description: The Customer Service Supervisor is responsible for planning and directing the activities of CSRs to ensure that customers are provided with the highest quality, courteous and efficient service. Core Responsibilities Supervise and direct up to 20 Customer Service Representatives Work towards...

  • Office Service Representative III

    1 month ago

    New York, United States Canon Business Process Services, Inc. Full time

    Overview: Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. Responsibilities: CUSTOMER SERVICE Insures total customer satisfaction through...

  • Office Service Representative III

    1 month ago

    New York, United States Canon Business Process Services, Inc. Full time

    Overview: Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. Responsibilities: CUSTOMER SERVICE Insures total customer satisfaction through...

  • Program Supervisor

    5 days ago

    New York, New York, United States Tempositions, Inc. Full time

    This is a temporary position as a Program Supervisor for homeless services. The job involves site visits to work with clients and follow-up on case management, including case conferencing and housing assistance. Site visits can be in any of the 5 boroughs, approximately 2 visits per week.As a Program Supervisor, you will also perform administrative tasks as...

  • Clinical Supervisor for Home and Community Services

    7 days ago

    New York, United States Northeast Family Services Full time

    Job OverviewNortheast Family Services is a reputable mental health provider with over 20 years of experience delivering high-quality services to children, youth, and families. We are seeking an experienced clinician (LMSW or LMHC) with supervisory expertise to join our New York team as a Clinical Supervisor for Home and Community Services.

  • Account/Security Supervisor

    2 weeks ago

    New York, United States Alliance Building Services Full time

    Job Posting: Account Supervisor - Corporate Security Services Company: Alliance Security Location: New York City, NY Compensation: $27/Hour Position Overview: We are seeking a dedicated and experienced Account Supervisor to oversee a team of security officers at various prestigious corporate sites. This role involves ensuring the highest standards of...

  • Customer Service Supervisor

    2 weeks ago

    New York, United States Equiliem Full time

    Job Description:The Customer Service Supervisor is responsible for supervising the Customer Service Representatives (CSR); plan, direct and control activities of CSRs to ensure that customers are provided with the highest quality, courteous and efficient service, and to ensure achievement of all applicable PSC, Corporate and Section goals and standards.Core...

  • Office Service Coordinator

    1 week ago

    New York, New York, United States Canon Business Process Services Full time

    Overview">We are seeking a highly organized and detail-oriented Office Service Coordinator to join our team. This role is responsible for managing all mail, packages, and interoffice correspondence handling and dispatching for our company.Key Responsibilities:">">Receive, sort, and deliver all incoming mail & packages according to assigned floors and within...

  • Head of Treasury Services

    4 weeks ago

    New York, United States Association Office Full time

    Head of Treasury Services (Association Office)The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the...

  • Customer Service Supervisor

    7 days ago

    New York, United States Amerit Consulting Full time

    Job Title: Customer Ops SupervisorLocation: Brooklyn, NY 11217Contract: Potential extension beyond 6 monthsHours: Some evening shifts may be requiredJob Overview:The Customer Ops Supervisor leads a team of Customer Service Representatives (CSRs), ensuring high-quality, efficient, and courteous service. This role is responsible for achieving company goals,...

  • Sr. Clinical Supervisor, Correctional Health Services

    6 months ago

    New York, United States NYC Health + HospitalsCorrectional Health Services Full time

    About NYC Health + HospitalsNYC Health + Hospitals is the largest public health care system in the nation. We are a network of 11 hospitals, trauma centers, neighborhood health centers, nursing homes, post-acute care centers, and correctional health services. We are a home care agency and a health plan, MetroPlus. Our health system provides essential...