Executive Assistant
1 month ago
Position Description:
Operate in a dual role for Exterior and Structural Systems Engineering (ExSSE) as both administrative support and analyst. Support the ExSSE Director in calendar & agenda management and day to day operations. Support the Operations Lead with creating, analyzing and tracking key performance indicators for the organization.
Position Duties:
- Support Operations Lead
- Gather data from multiple sources required to report out key performance indicators
- Analyze and update data to allow for granular reporting down to manager and chief levels of the organization
- Create process and tools to manage/track status to objectives delivery
- Track weekly changes and report out to senior level management
- Maintain an understanding of the organizational make-up, overall operations and deliverables Support ExSSE Director
- Day-to-day calendar & agenda management, identifying conflicts and providing solutions to ensure priorities are met
- Manage global travel plans and itinerary
- Coordinate meetings across functional teams
- Manage Overtime compilation and submission for the Org, including filing on time
- Manage the Organization Vacation SharePoint file Mandatory minimum onsite at PDC Tues, Wed, Thurs
Skills Required:
- MS Excel - use of Vlookups, Pivot Tables, Conditional Formatting, etc MS Office WebEx
- Effective oral and written communication
- Ability to work in a fluid environment & adapt to changing schedules and priorities
- Ability to solve practical problems and communicate steps taken for resolution
- Ability to work with a global team
- Ability to work with confidential information with discretion
- Willing to help anyone in the organization or outside the organization
Skills Preferred:
- Ford Tools - FEDE, FEDEBOM, Qlikview
Experience Required:
- Minimum 3 years of experience working in a coordinator, analyst or operations capacity
Experience Preferred:
- Ford Experience Automotive Industry experience
Education Required:
- Bachelor's Degree
Education Preferred:
Additional Safety Training/Licensing/Personal Protection Requirements:
Additional Information :
- ***POSITION IS HYBRID – onsite Tues, Wed, Thursday remote Mon, Fri***
- Please submit qualified resources
- Original selected candidate declined the position.
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