Program Assistant

3 weeks ago

New York, United States George Jackson Academy NYC Full time

George Jackson Academy, NYC’s only independent middle school serving academically-talented boys from low-wealth backgrounds, seeks a warm, multi-talented individual who can wear many hats to provide full-time critical administrative support to our administrators, teachers and families.


The Program Assistant is a full-time, 12-month, non-exempt position that reports to the Head of School. This position includes a full benefits package, school holidays and extended time-off during the summer and a salary of $52,000 paid bi-weekly. The start date for this position is July 1. The role offers opportunity for growth. The primary responsibilities are stated below:


Responsibilities

Reception

  • Greeting and accounting for all visitors
  • Enforcing Covid-related building entry protocols
  • Receiving phone calls and managing the automated message system


Managing daily student attendance system

  • Managing daily attendance procedures
  • Making daily phone calls to parents to track attendance
  • Notifying teachers of student absences
  • Create quarterly attendance reports


Admission and Enrollment Support

  • Working with the Director of Admission and Enrollment to devise procedures for admissions inquiries and distributing information to prospective families
  • Assisting the Director of Admission and Enrollment with administrative needs as requested


Family Relations and Information Management

  • Managing all student and family information:


  • Distributing students report cards and progress reports
  • Entering and updating all student information in our information systems: TADS, Jupiter, Google spreadsheets, and Constant Contact
  • Maintaining all student records
  • Managing the collection of all required forms
  • Managing student immunizations and health information
  • Maintaining records of students with allergies and special medical needs and communicate them with the faculty


Serving as primary manager of family needs

  • Ensuring that students have/are sent necessary school materials
  • Managing the receipt and distribution of Metro cards to students
  • Coordinating student photo day


Office Management

  • Ensuring that office supplies are adequately stocked
  • Ensuring that reception and office areas are organized and presentable
  • Collaborating with the Director of Operations to ensure that the reception area is staffed at all times during hours of operation
  • Distributing mail and arranging delivery times for large deliveries


Assisting the Head of School and Associate Head of School with administrative needs as requested


Qualifications

  • A minimum of 2 years’ experience as an office manager or administrative assistant required
  • High school diploma required; Bachelor’s degree desired
  • Computer skills, especially in Excel and database management
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • A creative mind with an ability to suggest improvements
  • A customer-focused orientation, warmth, and a sense of humor
  • A sensitivity to the experience and needs of low-income boys and their families
  • Proficiency in Spanish a plus

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