Sales Move-In Manager
2 weeks ago
The Sales Move-In Manager is a customer-facing position responsible for a critical role in the organization. This position is a critical piece of the overall customer experience. As Sales Move-In Manager, the primary purpose of this role is to coordinate and facilitate all aspects of the resident move-in process.
RESPONSIBILITIES
• Deliver excellent customer service experience.
• Proactively contact depositors within 24 hours to initiate move-in process.
• Get deposit incentive information from CRD team.
• Work in collaboration with Design Team on upgrade needs regarding schedule move-in.
• Obtain decision of resident on needed upgrades, written confirmation and follow all necessary deposit and billing policies.
• Communicate with onsite maintenance team around any additional residence needs prior to move in and including (but limited to) property standard items such as shower rods and curtain liners.
• Monitor work of builder and ensure quality and timely completion.
• Complete owner punch and arrange for Resident to tour and accept upgrades.
• Prepare final invoice for resident to pay at lease signing.
• Ensure all residents are welcomed warmly and professionally.
• Welcome visitors and guests with the Holbrook-approved greeting and offers available refreshments.
• Proactively contact resident after deposit to confirm a date and time to move and places on 2 property schedule.
• Recommend property preferred moving partners and send contact information.
• Send moving guidelines to resident, answers any questions and ensures Resident is aware of guidelines
. • Contact resident weekly from scheduled date to confirm all arrangements have been made and answer any questions.
• Complete all pre-move steps per the established checklist.
• Complete all aspects of the resident on-boarding process in a timely manner.
• Ensure that customized welcome gift is ordered and placed prior to move in date.
• Contract with any outside service providers.
• Work with BOC to set the lease signing schedule and communicate with GM.
• Provide high-level community overview/information as requested.
• Assist with general office support and clerical duties including mail receiving, sorting and distribution; supply/collateral ordering, stocking and distribution of office supplies, photocopying, filing, etc.
• Own the resident move-in coordination and process, communicate with all site teams to ensure a smooth move in experience for residents and site operations.
• Complete other duties as assigned including working on some evenings, weekends and holidays as business/schedule dictates.
*Assist Community Relations Director with sales tours when busy.
QUALIFICATIONS
• College degree preferred and three years of related experience, or seven years of related experience.
• Preferred experience in a customer relationship management (CRM); working in a customer service role; coordinating business/professional events; and/or sales and marketing experience; sales experience preferred
• Excellent verbal and written communication skills
• Competency in MS Office applications and ability to learn new technology programs and applications.
• Ability to work effectively both independently and as part of a team.
• Strong organizational skills and attention to detail.
• Flexibility and the ability to multitask.
• Strong customer service orientation and ability to maintain a warm, friendly, cordial demeanor
. • Good judgement, problem-solving and decision-making skills.
• Negotiation/influencing skills.
• Ability to develop and maintain positive relationships with customers, colleagues and vendors.
• Sense of urgency and ability to work in a fast-paced environment; deadline-driven.
• Ability, availability and willingness to work nights, weekends and holidays as business needs/schedule dictates.
KEY COMPETENCIES
• Collaboration • Communication • Problem Solving • Taking Initiative • Service to Others / Customer Focus
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