Sales Move-In Manager

2 weeks ago


Decatur, United States Holbrook Life Full time

The Sales Move-In Manager is a customer-facing position responsible for a critical role in the organization. This position is a critical piece of the overall customer experience. As Sales Move-In Manager, the primary purpose of this role is to coordinate and facilitate all aspects of the resident move-in process.


RESPONSIBILITIES


• Deliver excellent customer service experience.

• Proactively contact depositors within 24 hours to initiate move-in process.

• Get deposit incentive information from CRD team.

• Work in collaboration with Design Team on upgrade needs regarding schedule move-in.

• Obtain decision of resident on needed upgrades, written confirmation and follow all necessary deposit and billing policies.

• Communicate with onsite maintenance team around any additional residence needs prior to move in and including (but limited to) property standard items such as shower rods and curtain liners.

• Monitor work of builder and ensure quality and timely completion.

• Complete owner punch and arrange for Resident to tour and accept upgrades.

• Prepare final invoice for resident to pay at lease signing.

• Ensure all residents are welcomed warmly and professionally.

• Welcome visitors and guests with the Holbrook-approved greeting and offers available refreshments.

• Proactively contact resident after deposit to confirm a date and time to move and places on 2 property schedule.

• Recommend property preferred moving partners and send contact information.

• Send moving guidelines to resident, answers any questions and ensures Resident is aware of guidelines

. • Contact resident weekly from scheduled date to confirm all arrangements have been made and answer any questions.

• Complete all pre-move steps per the established checklist.

• Complete all aspects of the resident on-boarding process in a timely manner.

• Ensure that customized welcome gift is ordered and placed prior to move in date.

• Contract with any outside service providers.

• Work with BOC to set the lease signing schedule and communicate with GM.

• Provide high-level community overview/information as requested.

• Assist with general office support and clerical duties including mail receiving, sorting and distribution; supply/collateral ordering, stocking and distribution of office supplies, photocopying, filing, etc.

• Own the resident move-in coordination and process, communicate with all site teams to ensure a smooth move in experience for residents and site operations.

• Complete other duties as assigned including working on some evenings, weekends and holidays as business/schedule dictates.

*Assist Community Relations Director with sales tours when busy.


QUALIFICATIONS

• College degree preferred and three years of related experience, or seven years of related experience.

• Preferred experience in a customer relationship management (CRM); working in a customer service role; coordinating business/professional events; and/or sales and marketing experience; sales experience preferred

• Excellent verbal and written communication skills

• Competency in MS Office applications and ability to learn new technology programs and applications.

• Ability to work effectively both independently and as part of a team.

• Strong organizational skills and attention to detail.

• Flexibility and the ability to multitask.

• Strong customer service orientation and ability to maintain a warm, friendly, cordial demeanor

. • Good judgement, problem-solving and decision-making skills.

• Negotiation/influencing skills.

• Ability to develop and maintain positive relationships with customers, colleagues and vendors.

• Sense of urgency and ability to work in a fast-paced environment; deadline-driven.

• Ability, availability and willingness to work nights, weekends and holidays as business needs/schedule dictates.


KEY COMPETENCIES

• Collaboration • Communication • Problem Solving • Taking Initiative • Service to Others / Customer Focus



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