Administrative Assistant

2 weeks ago


Palm Beach Gardens, United States AppleOne Employment Services Full time

Job Title: Contract Coordinator


About Us:

Our client is a leading real estate development company dedicated to crafting exceptional single-family homes and condominium communities. With a commitment to excellence and customer satisfaction, we are driven by innovation and a passion for creating homes that inspire.


Position Summary:

As a Contract Coordinator, you will play a pivotal role in supporting our Contract and Closing Manager in the efficient management of real estate sales documents and transactions. This role involves handling various clerical tasks related to contract and closing procedures, ensuring meticulous attention to detail and adherence to company policies.


Essential Duties and Responsibilities:

- Manage all aspects of purchase and sale agreements for single-family homes and condominium communities.

- Monitor and follow up on pending and approved sales, ensuring timely completion.

- Handle data entry and processing functions related to sales and closings.

- Audit and ensure agreements are executed in accordance with company policy.

- Assemble purchase agreement documents and maintain electronic lot files.

- Ensure proper filing and management of sales and closing documents.

- Coordinate with various departments and external parties involved in the sales process.

- Prepare and distribute reports as assigned.

- Handle shipping of documents and packages as required.

- Initiate, receive, and respond to phone calls and correspondence.

- Perform other duties as assigned.


Required Job Knowledge, Skills, and Abilities:

- Excellent analytical, problem-solving, and organizational skills.

- Ability to manage multiple priorities with limited supervision.

- Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point).

- Effective communication skills, both verbal and written.

- Commitment to integrity, company values, and customer-focus.

- Professional appearance and demeanor.

- Familiarity with CRM software and customer service software.

- Ability to interpret various work documents related to real estate transactions.


Education and/or Experience:

- Two to four years of related experience in a similar administrative position.

- Associate Degree or above in a related field preferred.


Working Environment:

Join our fast-paced, growth-focused, and dynamic team environment where accuracy and meeting strict deadlines are paramount. If you thrive in a challenging yet rewarding atmosphere and possess the required skills and experience, we invite you to apply for this exciting opportunity.



  • Palm Beach Gardens, United States Ultimate Staffing Full time

    We are currently partnered with one of nations top Corporation's and voted places to work in West Palm Beach, FL. We are looking for a full time Administrative Assistant for their amazing corporate office in West Palm Beach, FL.Administrative Assistant General Summary:Assisting in the development and execution of workforce management strategies (WFM)....


  • Palm Beach Gardens, United States Renew Vitality Full time

    **Required Experience/Skills**: - Familiar with Apple computers - Must type proficiently (50 WPM) - Experience with Excel/Numbers - Experience with Pages/Word - Prior administrative assistant experience is a plus Pay: $20.00 - $25.00 per hour Expected hours: 40 per week **Benefits**: - 401(k) - Paid time off Ability to Relocate: - Palm Beach Gardens,...


  • Palm Beach Gardens, United States Equity LifeStyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Palm Beach Gardens, Florida. What you’ll do: The Administrative Assistant helps to maintainpropertyoperationsand toattract and serveguests and...


  • Palm Beach Gardens, United States Unicity Solar Energy Full time

    Job DescriptionJob DescriptionUnicity Solar Energy is one of the top solar installation companies in the Southeast. Currently servicing the entire state of Florida, South Carolina, and North Carolina. Joining this fast growing team will give several opportunities for growth.  As a Receptionist Administrative Assistant your responsibilities...


  • Palm Beach Gardens, Florida, United States NextEra Energy Full time

    Requisition ID: 79608 NextEra Energy Resources is the world's largest generator of renewable energy from the wind and sun, and a world leader in battery storage. We provide energy-related products and services that grow our economy, protect the environment, support our communities and help customers meet their energy needs. We are leading the...


  • Palm Beach Gardens, United States Entrusted Full time

    Job DescriptionJob DescriptionJupiter, FL - Full TimeStarting at $23.00 to $25.00 per hourIf you are looking for a place where people are the priority, excellence is the standard, and laughter is common, then Entrusted may be your new work family! We are a family owned restoration company, and we do work that matters - we build trust with our clients when...


  • Palm Beach Gardens, United States UBS Full time

    Your role Are you incredibly organized with an eye for detail? Are you a skilled multitasker? We're looking for a Branch Office Administrator to: * support the branch management team administratively * assist with resolving client issues * communicate and implement our administrative and risk management guidelines and policies * support the hiring process...


  • Palm Beach Gardens, United States EverBright Full time

    EverBright is a clean energy company on a mission to accelerate the decarbonization of residences and businesses across the United States. We are a leading provider of financing for residential solar, storage, and energy efficiency products, fueling our rapid growth through innovative software solutions. We understand that the energy systems of tomorrow will...


  • Palm Beach Gardens, United States EverBright Full time

    EverBright is a clean energy company on a mission to accelerate the decarbonization of residences and businesses across the United States. We are a leading provider of financing for residential solar, storage, and energy efficiency products, fueling our rapid growth through innovative software solutions. We understand that the energy systems of tomorrow will...


  • West Palm Beach, United States LDC Painting Full time

    Job DescriptionJob DescriptionWe are seeking an Assistant Administrative to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...


  • West Palm Beach, United States Randstad USA Full time

    We are seeking a detail-oriented and organized Administrative Assistant to join our client's team. The successful candidate will play a key role in supporting their daily operations and ensuring smooth administrative processes.   High school diploma or equivalent; associate’s or bachelor’s degree preferred Proven experience as an administrative...


  • West Palm Beach, United States Campbell Property Management Full time

    Job DescriptionJob DescriptionGREAT OPPORTUNITY FOR EXPERIENCED ADMINISTRATIVE ASSISTANT FOR A WATERFRONT CONDO SINGER ISLAND AREA!This individual will support the Property Manager and Board of Directors with administrative duties required by the Community Association. This person will be working on-site at the property with the necessary equipment and...


  • Palm Beach Gardens, United States TBC Corporation Full time

    Company OverviewWith $5 billion in revenue and 3,800+ employees in the U.S., Mexico and Canada, TBC Corporation is a leader in the mobility industry and one of North America’s largest marketers of automotive replacement tires through wholesale and franchise operations. TBC serves wholesale customers in the United States, Canada and Mexico through TBC...


  • Palm Beach Gardens, United States TBC Corporation Full time

    Company OverviewWith $5 billion in revenue and 3,800+ employees in the U.S., Mexico and Canada, TBC Corporation is a leader in the mobility industry and one of North America’s largest marketers of automotive replacement tires through wholesale and franchise operations. TBC serves wholesale customers in the United States, Canada and Mexico through TBC...


  • West Palm Beach, United States European Cabinets and Design Full time

    Job DescriptionJob DescriptionSeeking an Administration Assistant / Design Assistant.Busy retail Kitchen Cabinet showroomResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments.Greet and assist clients.Answer inbound telephone calls.Perform office tasks.Qualifications:Previous experience in office administration /...


  • North Palm Beach, United States PrideStaff Full time

    Job DescriptionJob DescriptionPrideStaff has been asked by a  Community Association Management Company company to assist in filling an administrative assistant role opening in its North Palm Beach County office. The successful candidate will have 1-2 years' industry experience, but willing to train the right individual. Duties are varied but include...


  • North Palm Beach, United States PrideStaff Full time

    Job DescriptionJob DescriptionPrideStaff has been asked by a Community Association Management Company company to assist in filling an administrative assistant role opening in its North Palm Beach County office. The successful candidate will have 1-2 years' industry experience, but willing to train the right individual. Duties are varied but include...


  • West Palm Beach, United States The Phoenix Group Full time

    Our client is looking for an Administrative Assistant join their team!ResponsibilitiesProviding administrative supportWarmly welcoming and assisting guestsHandling packages and deliveriesSetting up the conference room for meetingsManaging office supplies by placing orders and keeping track of inventoryQualificationsHigh school diploma or GED...


  • West Palm Beach, United States The Phoenix Group Full time

    Our client is looking for an Administrative Assistant join their team!ResponsibilitiesProviding administrative supportWarmly welcoming and assisting guestsHandling packages and deliveriesSetting up the conference room for meetingsManaging office supplies by placing orders and keeping track of inventoryQualificationsHigh school diploma or GED...


  • West Palm Beach, United States Versar Global Solutions Full time

    VERSAR Global Solutions is seeking a full-time Administrative Assistant in West Palm Beach, FL, to provide the project's overall secretarial administrative support.Job DescriptionDistribute project information to staff, management & clientsAssemble specialized reports as requested (bridge work orders, NPDES, inspections, etc.)Collect, mail, or email...