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Construction Project Coordinator

1 month ago

Raleigh, United States LHH Full time

LHH is looking for a Construction Project Coordinator for a direct hire position in Raleigh, NC The ideal candidate has 3+ years of administrative experience within the construction industry and is comfortable working in a fast-paced environment. This position is fully onsite Monday - Friday with occasional travel to job sites.


Responsibilities:

  • Provide extensive administrative support to project managers, accounting department, and superintendents.
  • Electronically and physically manage project files and documentation.
  • Schedule meetings, draft agendas, and accurately record minutes.
  • Assist in coordinating travel arrangements and compiling expense reports as required.
  • Assist in the development and execution of AIA contracts, subcontracts, and purchase orders.
  • Track and oversee contract deadlines to ensure the timely completion of deliverables.
  • Maintain a comprehensive database of contract documents, ensuring proper filing protocols are followed.
  • Aid in the setup and management of projects using construction management software.
  • Monitor project budgets and expenditures, identifying and flagging potential discrepancies.
  • Process invoices and ensure punctual payments to subcontractors and vendors.
  • Assist in managing change orders, overseeing their documentation and processing.
  • Act as a central point of contact for internal and external stakeholders, including project managers, subcontractors, vendors, and clients.
  • Manage and promptly respond to inquiries in a professional and timely manner.
  • Prepare and distribute project reports and updates.
  • Assist in permitting processes as required.
  • Actively participate in project meetings and contribute to discussions.
  • Undertake other duties as assigned by company executives.


Qualifications:

  • 3+ years of experience in a construction administrative-related role.
  • Proficiency in Bluebeam is a plus.
  • Strong Microsoft Office skills.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Detail-oriented and highly dependable.
  • Ability to work both independently and collaboratively as part of a team.
  • Positive attitude and a demonstrated willingness to learn.

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