Asset Management Specialist

3 weeks ago

Chandler, United States VensureHR Full time
We are a proud work-from-office company. If you're ready to work on-site in a dynamic, global company, we'd love to hear from you.

About Us
Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a "One Employer Solution” headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees. Find out more by visiting www.vensure.com .

Position Summary
The IT Procurement & Asset Management Specialist will support our ongoing asset management efforts and will be responsible for maintaining and consistently updating the IT inventory company wide. Must understand the concept and need for asset management and will be a contributor to an overall process working with multiple teams to maintain hardware inventory which will enable the department to reduce hardware costs.

Essential Duties and Responsibilities
  • Compiles planned inventory and connectivity reports as well as other asset reports and records.
  • Utilizes record keeping and reporting process to identify existing assets.
  • Conduct regular audits of maintenance/asset management processes.
  • Request asset numbers for newly purchased assets and track and reports on the progress of labeling and
    tagging assets.
  • Order equipment, including hardware, software licenses, and obtain support from vendors as needed.
  • Responsible for packing and moving hardware to appropriate locations for shipment and maintaining and arranging storage rooms.
  • Manage hardware, software and vendor lifecycle, including renewals, upgrades, discount programs, etc.
  • Audit equipment/license usage, including periodic inventory exercises and "true ups”. Partner with the accounting team for payment updates and reminders, creating purchase orders and fulfillment of request tickets.
  • Facilitate smooth process flows (e.g., new user setup) through standard, documented processes, and
    automated workflows.
  • Create and maintain documentation of all IT Asset Management processes.
  • Regular attendance at the assigned work location for our corporate office locations is an essential job function. For team members who are located in or near the Chandler, AZ and Duluth, GA offices, this is an in-office position. An IT presence is required due to the number of employees within these offices and the need to support as needed

Knowledge, Skills, and Abilities
  • Strong organizational and project management skills to handle multiple assignments and prioritize work effectively.
  • Excellent interpersonal and communication skills to effectively collaborate with employees, managers, and external vendors.
  • Authentic, effective, and professional communication style, including the ability to communicate effectively in person and by email and phone.
  • Demonstrated ability to be a self-starter who can work with limited guidance, highly organized, detail-oriented, and accurate; proven success as someone with excellent follow-through and the ability to manage multiple priorities.
  • Strong analytical skills and problem solving. Ability to analyze trends and make data-driven recommendations regarding equipment/license usage trends and future needs.
  • Ability to communicate effectively and work collaboratively with third party service providers and all levels of employees.
  • Ability to establish and maintain effective working relationships with other departments and different levels of leadership
  • Ability to work independently and collaboratively in a team environment.
  • Ability to triage and troubleshoot unfamiliar issues within Asset Management.
  • Willingness to learn new technologies.

Education & Experience
  • Associates degree in relevant technical fields, or related field or equivalent combination of experience, skills, and education (including other relevant non-traditional degree programs, certifications, or job training programs) required.
  • Previous experience working with vendors on ordering and creating standardized fulfillment processes.
  • Experience with Office 365 is a plus.
  • Proficient in Microsoft products, with an emphasis on Excel and Word.
  • Previous knowledge of Manage Engine – Asset Explorer is a plus.
  • Asset management experience, including refresh cycles and inventory management is a plus.

Employment Type: Full Time

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