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Assistant to the Chief Equity and Inclusion Officer
18 hours ago
Assistant To The Chief Equity And Inclusion OfficerAmherst College invites applications for the Assistant to the Chief Equity and Inclusion Officer (CEIO) position. The Assistant to the Chief Equity and Inclusion Officer (CEIO) is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour.The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits Information.The Assistant to the Chief Equity and Inclusion Officer (CEIO) provides direct administrative support to the CEIO and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the Office of Diversity, Equity, and Inclusion division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the CEIO, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion.Summary of Responsibilities:Maintain CEIO calendar, including coordinating meetings, travel, and eventsEnsure materials for meetings are prepared in advanceProvide research and information in support of appointments and eventsReview correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-upArrange travel as needed for off-campus conferences and eventsLiaison between the CEIO, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholdersPrepare correspondence, reports, and presentationsAssist the CEIO with the preparation of Trustee binder materials for quarterly reports to the Board of TrusteesGather research, synthesize, and write up findingsEvaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasksArrange candidate interviews for various positions within ODEISupervising student internsMaintain records, as necessary, in the college's systemsRecord and distribute meeting minutes (CODEI, division meetings, etc.)Attend monthly finance and operations forum meeting and events coordination meetingCreate advertisements and publicize eventsOffice ManagementOffice liaison to our diverse faculty, staff, students, alumni, parents, and outside constituentsAnswer telephones and relay messagesTroubleshoot and maintain equipment (computers, copiers, printers, etc.)Purchase and maintain office supplies for Converse 106 and 79 South PleasantMaintain files, including electronic and paperProcess reimbursements and invoices for payment using the college's Workday systemReconcile corporate credit card statementsMonitor and assist with budgets across the divisionCreate and maintain office website, social media, etc.Serve as the first point of contact for a diverse set of visitors to ODEIEvents and Meeting CoordinationCoordinate appointments and travel for the CEIO, and meetings of directors, managers, and other attendees.Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants.Coordinate department meetings (division meetings)Coordinate meetings with CDEIO and FEIOs, Directors, and others within and outside the division;Coordinate event venues and logistics for division and SLT members as assignedPrepare briefings, attendee lists, name tags, publicity, invitations, etc.Qualifications:Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience3 years of related experienceResearch skillsCommitment to working with a diverse and inclusive communityAccounting, bookkeeping, or budgeting skillsStrong written and verbal communication and ability to create, proofread, and edit documents, including presentationsExcellent interpersonal, time management, organizational, and customer service skillsHighly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assignedAbility to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detailSuccessful completion of required reference and background checksMore than 5 years of administrative experienceExperience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasksInterested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
