Trading Operations Invoicing Assistant

2 months ago

Coffeyville, United States Total Energies Full time
Candidate Profile

Are you someone who has:

  • Undergraduate level degree preferred with internship or 1-3 years of professional experience in a related discipline.
  • Excellent communication skills.
  • Strong analytical and computer (Outlook, Excel, Word, PowerPoint) skills.
  • Reliable, rigorous, detail-oriented, proactive, team player, self-starter, punctual, commercially minded, receptive to change.

*TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

Activities

  • Review and validate payable invoices in the enterprise management system (Medissys) on a timely basis to optimize cash flow and adhering to contractual terms.
  • Liaise with suppliers to correct any invoice discrepancies within the timeline of contractual due dates
  • Maintain electronic filing system for the respective area of responsibility.
  • Track supplier performance against contracts
  • Serve in a back-up capacity for other Trading Operators Assistants who are on vacation or during scheduled absences
  • Assist the accounting department when necessary in the reconciliation of accounts and the recovery of funds from counterparties.
  • When needed, help keep the team organized by assisting in general administrative duties.
  • Assist the Manager on an "as needed" basis on special projects and audit work.

Context & Environment

Fast paced, dynamic, and demanding trading environment requiring the jobholder to be able to work both autonomously and within a team. Reconciliation of discrepancies and resolution of counterpart issues requires jobholder to be able to seek out information necessary for problem solving. Must be able to take initiative and work with limited supervision.

Accountabilities:

Meet all deadlines and perform duties in a timely and accurate manner. Effectively communicate with numerous internal and external counterparties. Be a team player.

Job Dimensions:

The jobholder is the main contact with suppliers for the verification and processing of invoices for the Total Group's domestic and international trading activity in North America, South America and the Caribbean. Liaise with suppliers to ensure that invoices are submitted and processed in accordance with contractual terms. Ensure completeness, accuracy, proper approval, and documentation adhering to internal controls of the company.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional duties may be assigned as required.

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At TotalEnergies we know that you're more than what's on your CV. If this opportunity excites you, but your profile doesn't exactly match the description above...give it a try & apply. Diversity of perspectives & experiences make us stronger.

TotalEnergies is a multi-energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

TotalEnergies Trading & Shipping (T&S), an international trading company, puts its expertise to use in the global energy markets. With its biomass blending and trading activity, TotalEnergies T&S is an active participant in the development of sustainable biofuels. Our maritime transport expertise also helps to reduce the carbon footprint of sea transportation and we recently announced the time chartering of new vessels equipped with LNG propulsion.

Our Culture:

We are committed to meet the energy needs of a growing population while fulfilling our ambition to be a major player in the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success while ensuring safety in all our operations.

We look for passion, ambition and open-mindedness. While we evolve in a demanding and ever-changing industry, we cultivate a friendly workplace where team spirit and respect guide our daily routine, and where the diversity of our people and their skills create a nourishing experience for all of us.

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