Contracts Officer/Purchaser

1 month ago

Helena, United States State of Montana Full time

Job Overview:

 

This position under the supervision of the Chief Financial Officer (CFO) is the Department’s lead administrative contracts officer. The position has approval authority for all contracts obligating the Department to the expenditure of funds and is required to acquire and maintain “Level Two Delegation Authority” defined by the Department of Administration. Duties include professional consultation, oversight and direction on a range of procurement and contract administration issues; develops, interprets and evaluates contract documentation standards and guidelines; provides input in the development and maintenance of an automated contract monitoring system; represents the agency in a variety of negotiations, meetings and conferences; and reviews proposed legislation affecting procurement and contracting and advises the CFO on potential impacts to the department. This position represents DNRC in all aspects of procurement.

Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent.

Program Development and Administration Contract Development and Negotiation Coordination  -  Coordinates with and works closely with the agency’s legal unit on legal issues that may arise from specific contract or procurement practice or administration, . Consults with the legal unit on potential problem areas. Coordinates and oversees the "Request for Proposal and Invitation" for bid processes. Establishes and oversees the maintenance of documentation and filing of insurance documents, letters of credit and performance bonds. Ensures that there is a system in place to determine when a contractor must update their documents. Ensures that the contract numbering and filing system is kept up-to-date and that all relevant data is being recorded in the automated contract monitoring system. Determines if purchases require a contract, a purchase order, a requisition, or a credit card based on state statutes and policies. Coordinates these processes with the Office staff as appropriate. 

Other Duties as Assigned - This position performs a variety of other duties in support of ongoing Division and Department operations. This includes managing special projects, representing the Division or Department at various meetings and conferences, and participating in ongoing training and educational programs. 

Supervision: It is not expected that this position will supervise staff. 

APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE: 

Cover Letter Resume

HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application.

Benefits:

Paid Vacation, Sick Leave and Holidays Health, Dental, Prescription, and Vision Coverage Retirement Plans Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here, to learn more and see if you may qualify

This position may be eligible for a statutory increase, effective July 1, 2024.

If you have any questions or would like to review the entire job description for this position, please email Makayla Mangold at Makayla.Mangold@mt.gov

Minimum Qualifications (Education and Experience):

Bachelor’s degree in Business, Public Administration, Communication, or related field; OR Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR Alternate combinations of education and experience will be considered on a case-by-case basis.

Required knowledge, skills, and abilities:  

Deliver outstanding customer service Conduct research, system analysis, and data gathering analysis Learn the theory, principles, practices and techniques of government contracting Work and effectively communicate with diverse levels of management and stakeholders Mediate and resolve disputes Establish objectives and priorities based on goals and general direction provided by management  Identify problems, emerging issues and trends, and establish strategies to address them Work independently with minimal supervision  Prioritize and manage multiple projects and manage time effectively Learn the State of Montana's procurement processes, administrative rules and federal procurement rules and laws.

Special Information: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. 

Eligibility to Work: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.

  • Safety, Facilities and Procurement Coordinator

    2 weeks ago

    Helena, United States State of Montana Full time

    Job Overview: This position resides in the of . Duties include purchasing department equipment and supplies; receiving, reviewing, and processing purchase requests; managing purchasing contracts; tracking department assets and accounting transactions; coordinating state procurement cards for the department; and providing information on purchasing...

  • Safety, Facilities and Procurement Coordinator

    7 days ago

    Helena, United States State of Montana Full time

    Include purchasing department equipment and supplies; receiving, reviewing, and processing purchase requests; managing purchasing contracts; tracking department assets and accounting transactions; coordinating state procurement cards for the departme Procurement Coordinator, Facilities, Procurement, Safety, Coordinator, Manufacturing, Purchasing

  • Human Resources Office Coordinator

    4 weeks ago

    Helena, United States Benchmark Human Services Full time

    Sign-On Bonus: n/a Description: Benchmark Human Services has grown to become one of the most respected leaders in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health. We work with people of all ages at home, at work, and in the community through residential programs, employment services, crisis...

  • Human Resources Office Coordinator

    1 week ago

    Helena, United States Benchmark Human Services Full time

    Company: Benchmark Human Services Location: Helena, MT Category: Administration Wage: Annual Salary: $50,000 Sign-On Bonus: n/a Description: Benchmark Human Services has grown to become one of the most respected leaders in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health. We work...

  • Human Resources Office Coordinator

    6 days ago

    Helena, United States Benchmark Human Services Full time

    Company: Benchmark Human Services Location: Helena, MT Category: Administration Wage: Annual Salary: $50,000Sign-On Bonus: n/aDescription: Benchmark Human Services has grown to become one of the most respected leaders in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health. We work with people of all ages at...

  • Environmental Project Officer

    1 week ago

    Helena, United States State of Montana Full time

    Environmental Project Officer - Construction -(24141337) We are looking for an Environmental Project Officer to join our Construction Services Program of the Waste Management & Remediation Division. This position will primarily lead the Blacktail Creek Project as part of the Butte Priority Soils Federal Superfund Site located in Butte, MT. Blacktail Creek is...

  • State Superfund Environmental Project Officer

    5 days ago

    Helena, United States State of Montana Full time

    State Superfund Environmental Project Officer-(24140129) We are looking for an Environmental Project Officer to join our team in the State Superfund Unitof the Waste Management and Remediation Division. The State Superfund Unit facilitates the investigation and cleanup of hazardous substances under the Comprehensive Environmental Cleanup and...

  • Environmental Project Officer

    1 week ago

    Helena, United States State of Montana Full time

    Environmental Project Officer - Abandoned Mine Lands-(24141335) We are looking for an Environmental Project Officer to join our team in the Abandoned Mine Lands (AML) Program of the Waste Management & Remediation Division.The Montana AML Program is responsible for the monitoring and reclamation of Montana’s abandoned coal mines, hard rock mines, and coal...

  • Chief Operations Officer

    4 weeks ago

    Helena, United States State of Montana Full time

    Chief Operations Officer (COO) Healthcare Facilities Division -(24141117) The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Healthcare Facilities Division. This position coordinates assigned program activities with other departments and outside agencies to provide highly responsible and administrative...

  • Food/Nutrition Services Director

    2 weeks ago

    Helena, United States Helena-West Helena Public Schools Full time

    Helena-West Helena School District LOCATOR: 5.03Position DescriptionPosition Title: Food/Nutrition Services DirectorSalary Grade: Salary and work year to be determined by contract.Department: Food/Nutrition ServicesJob Code:Division: Curriculum and Professional DevelopmentFLSA Status:Reports to: SuperintendentLast Updated: 03/2024General Summary: The...

  • Senior Account Executive, International Tour

    21 hours ago

    Helena, United States Marriott Full time

    Marriott Senior Account Executive, International Tour & Travel Helena , Montana Apply Now Additional Information Remote Based Position Job Number 24072060 Job Category Sales & Marketing Schedule Full-Time Located Remotely? Y Relocation? N Position Type Management JOB SUMMARY Provides account management support for domestic and international wholesale and...

  • Budget Analyst 1

    1 week ago

    Helena, United States State of Montana Full time

    The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Public Health and Safety Division. This position monitors state and federal budgets and related fiscal operations to ensure adequate support for current and planned program operations for the Healthy Lifestyles and Living Well Sections. Responsibilities of...

  • Prior Authorization Specialist

    7 days ago

    Helena, United States St. Peters Health Full time

    The primary function of the Prior Authorization Specialist position is to provide premier customer service to the patient, physician and office staff by obtaining facility authorizations for patients scheduled at SPH. This position will be required to verify insurance coverage and obtain insurance authorizations. The Specialist is required to maintain a...

  • Construction Manager

    3 weeks ago

    Helena, United States State of Montana Full time

    Construction Manager-(24141295) Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge you to be the...

  • Sales Manager 2 Elead WMP MHS

    4 hours ago

    Helena, Montana, United States Marriott Full time

    Additional Information Remote Reactive Sales Manager for Group Sales opportunities. Previous sales experience. Must reside in CA, OR, UT, CO, WA.Job Number Job Category Sales & MarketingLocation WMPSALES Western Mountain Pacific Sales, 7750 Wisconsin Avenue, Bethesda, Maryland, United StatesSchedule Full-TimeLocated Remotely? YRelocation? NPosition Type...

  • Real Property Management Specialist

    3 weeks ago

    Helena, United States State of Montana Full time

    Real Property Management Specialist-(24141275) Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge...

  • Construction Project Manager

    3 weeks ago

    Helena, United States State of Montana Full time

    Construction Project Manager-(24141291) Please remember to attach the required documents Cover Letter and Resume listed in this announcement. Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application...

  • PeopleSoft FSCM Consultant

    13 hours ago

    Helena, United States Novalink Solutions Full time

    Job Description The State of Montana is releasing this RFP to develop a list of Qualified Vendors to provide the Department of Administration with experienced PeopleSoft resources to support current operations and the implementation of new PeopleSoft functionality. The resources will be contracted through a tier II process as needed to support daily...

  • PeopleSoft FSCM Consultant

    2 days ago

    Helena, United States Novalink Solutions Full time

    Job Description The State of Montana is releasing this RFP to develop a list of Qualified Vendors to provide the Department of Administration with experienced PeopleSoft resources to support current operations and the implementation of new PeopleSoft functionality. The resources will be contracted through a tier II process as needed to support daily...

  • Prior Authorization Specialist

    7 days ago

    Helena, United States St. Peters Health Full time

    JOB SUMMARY (overview of job): The primary function of the Prior Authorization Specialist position is to provide premier customer service to the patient, physician and office staff by obtaining facility authorizations for patients scheduled at SPH. This position will be required to verify insurance coverage and obtain insurance authorizations. The Specialist...