Program Specialist III

1 month ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Program Specialist III

Under the supervision of the Quality Assurance Manager performs advanced administrative, consultative services and technical assistance. Assists in managing and coordinating Texas Cancer Registry, Cancer Epidemiology and Surveillance Branch activities with data linkages and vital status updates to enhance Quality Assurance of cancer data. Plans and recommends process improvement techniques, standards, policies, and procedures in directing the CESB cancer vital status and follow back reporting activities and Quality Assurance improvements. Assists with hiring, training, managing, and evaluating CESB staff. Supports TCR mission and objectives. Work is performed under minimal supervision with considerable latitude for the use of initiative and independent judgment and action.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
(45%) Participates in overseeing and coordinating all quality assurance aspects of the TCR. Provides highly complex consultative, managerial, and technical direction for the formulation of standards and techniques for evaluating the quality of cancer registry follow back, vital status data and data linkages. Provides consultative and highly technical direction in analyzing registry data via the EDITs software and duplicate checks procedures to ensure quality assurance standards are met. Prepares reports of the findings and makes recommendations for efficiencies. Manages, coordinates and participates in analyzing cancer registry operations impacting follow up and vital status data quality and prepares and evaluates recommendations and justifications for changes in CESB policies, procedures, or program guidelines for quality assurance improvement. Serves as expert in cancer registry techniques related to vital status quality assurance and record consolidation in cancer reporting and data collection and works with staff to resolve technical issues related to these areas. Participates in evaluating changes in national cancer quality assurance follow up and data linkage processes and procedures and assures the CESB systems and procedures are modified as needed to comply. Monitors Quality studies and analysis of registry operations initiated both internally and by external national organizations, such as North America Association of Central Cancer Registries (NAACCR), Surveillance, Epidemiology and End Results (SEER) and the National Program of Cancer Registries (NPCR), and prepares detailed, comprehensive reports of findings.

(30%) Coordinates and oversees analysis of quality assurance and consolidation procedures for improvement or initiation of new national requirements. Participates in coordinating, monitoring, and providing guidance to central and regional staff in the development and integration of new quality assurance methods and procedures, both overall for registry operations and those quality control standards associated with the TCR's database system. Manages and coordinates CESB quality assurance and follow up activities. Oversees the development of quality assurance policy and procedure manuals and cancer reporting materials. Provides guidance to central and regional staff in the development and integration of new methods and procedures.
(15%) Participates in providing the Epidemiology and Quality Assurance Managers with proposed work plans for team members dealing with data linkages and follow up activities. Coordinates and participates in monitoring the status of the approved work plans and updates the Quality Assurance Manager on project status. In conjunction with the Quality Assurance Manager and the Epidemiology Group, directs and conducts specialized cancer research projects and evaluates relevant research findings. Coordinates the cooperative use of cancer data and works with cancer reporters in the utilization and analysis of cancer data.

(5%) Assists with training of new staff, including screening applications, serving on interview panels, and providing relevant program area orientation and training. Provides Quality Assurance Manager feedback on staff performance. Provides feedback on team's time and leave based on workload.

(5%) Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of data utilization, data collection, data retrieval and data quality assurance procedures.
Knowledge of multiple versions of International Classification of Diseases for Oncology (ICD-O) coding schemes (ICD-O-2 and ICD-O-3), oncology; anatomy; medical terminology; data collection and retrieval procedures and cancer registry edit criteria.
Knowledge of International Classification of Diseases (ICD-9 and 10).
Technical knowledge of cancer registration, including knowledge of multiple SEER, ACoS, and NAACCR guidelines and standards; and of multiple versions and multiple disease staging and treatment schemes; understanding of NAACCR record and inter-record edits.
Knowledge of principles and practices of management and interdisciplinary collaborations.
Knowledge of organizational structure, administrative structure and program expectations.
Knowledge of cancer consolidation processes.
Knowledge of maintaining confidential medical information and documentation.
Knowledge of national death clearance and follow up standards.
Skill in analyzing and interpreting coded data.
Skill in identifying, researching, and solving technical data problems using a wide variety of technical resources and media.
Skill in the use of personal computers and software applications including MS Office Suite and tumor registry software.
Skill in Quality Assurance improvement processes and methodologies.
Ability to identify and appropriately apply correct cancer coding standards and guidelines to relevant cases resulting in Quality Assurance improvements.
Ability to explain highly technical data coding information to others.
Ability to handle multiple assignments/projects with varying deadlines.
Ability to plan, organize, manage, and lead the work of others.
Ability to establish and maintain effective working relationships with staff and internal and external customers.
Ability to plan and coordinate team meetings and work effectively in a team setting.
Ability to communicate effectively.
Ability to exercise good judgment in evaluating situations and in making recommendations for efficiency and quality assurance improvements.
Ability to learn and effectively apply new procedures and techniques.
Ability to identify and appropriately apply correct cancer coding standards and guidelines to relevant cases.

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