Accounting Specialist

2 weeks ago

Richmond, United States Livewire Full time

Job Summary:


A leading Technology company in Richmond VA is looking for an experienced Accounts Receivable Clerk to provide accounts receivable data entry and assist with administrative functions in a fast paced environment.


The Accounts Receivable Clerk will be responsible for daily invoice preparation assisting customers by phone and by email processing payments performing collections on past due accounts and monitoring recurring revenue accounts. Responsible for timely completion of daily procedures and paperwork as assigned. They will work closely with and report to the Accounting Office Manager as well as assisting with other administrative tasks and backup for other Accounting positions as needed. The ideal candidate should be skilled in working in a fast paced environment and be proficient at navigating processes efficiently. The candidate should be able to work effectively without constant supervision and should have experience meeting accounting deadlines.


Key Job Responsibilities:


Accounting Duties:

  • Use Quickbooks Online & Zoho (CRM application)

  • Daily Invoice Preparation

  • Process Payments and Deposits

  • Scanning and Filing

  • Assist Customers with Billing Inquiries by Phone and Email

  • Daily Invoicing and Payments for Recurring Revenue Accounts

  • Collections on Past Due Accounts

  • Process W9 and COI Requests from Customers

  • Track & Reconcile Builder Credits and Accounts

  • Timely Processing of A/R Reporting for Payroll Commissions

  • Create & Track Gift Cards for Customers

  • Assist with Office and Administrative backup as needed


Admin Duties:

  • Greet Visitors and Make Appointments

  • Answer and Direct Incoming Calls

  • Email and Phone Correspondence with Customers

  • Prepare Informational Brochures for Potential Clients

  • Complete Tasks Requested by Management

  • Accept Deliveries & Sort Mail

  • Replenish Supplies in Conference Room Break Room and Restrooms

  • Close the Office & Showroom Daily


Cross training required but not part of daily duties:

  • Accounts Payable Entry

  • Reconciliation of Bank account

  • Payroll Processing

  • Assist with Travel Arrangements



Disclaimer:


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not to be constructed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.



Requirements


  • Requires a basic understanding of generally accepted accounting principles

  • 13 years Accounts Receivable experience required

  • Experience with Google Suite & Quickbooks Online

  • Strong communication and excellent customer service skills are a must

  • Ability to multitask in a fastpaced environment is essential

  • Strong organizational skills with attention to detail

  • Problem solving and critical thinking skills

  • Ability to prioritize and perform work with minimal supervision

  • Bookkeeping Experience preferred

  • Must be able to lift at least 15 lbs without assistance



Benefits

Health Insurance

Dental Insurance
Vision Insurance
Life Insurance
Disability & Accident Insurance Options
Simple IRA with Company Match
Paid Holidays
Paid Time Off

Requires a basic understanding of generally accepted accounting principles 1-3 years Accounts Receivable experience required Experience with Google Suite & Quickbooks Online Strong communication and excellent customer service skills are a must Ability to multi-task in a fast-paced environment is essential Strong organizational skills with attention to detail Problem solving and critical thinking skills Ability to prioritize and perform work with minimal supervision Bookkeeping Experience preferred Must be able to lift at least 15 lbs without assistance

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