Personal Assistant

2 weeks ago


Mastic Beach, United States MyCareersFuture Full time

Roles & Responsibilities

Key Responsibilities:

Administrative Support

Calendar Management: Coordinate and manage the daily schedules of executives, including meetings, appointments, and travel arrangements. Communication: Handle correspondence, including emails, phone calls, and mail. Draft, proofread, and edit documents as needed. Meeting Support: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items. Document Management: Maintain and organize physical and digital files, ensuring easy retrieval of information. Personal Matters Event Planning: Assist in planning and coordinating events. Travel Coordination: Plan and book domestic and international travel, including flights, accommodations, and transportation. Prepare detailed itineraries.

Requirement:

Experience: Minimum of 1 years of experience as a personal assistant or in a similar administrative role. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Organizational Skills: Strong organizational and time-management skills, with the ability to prioritize tasks effectively. Interpersonal Skills: Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. Confidentiality: High level of discretion and confidentiality in handling sensitive information.

Working Location: Woodlands


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