Accounts Payable Administrator

2 weeks ago


Roseville, United States Tim Lewis Communities Inc Full time

Job Type

Full-time

Description

Tim Lewis Communities is a homebuilder with more than 30 years of experience crafting homes of solid value and exceptional appeal for hundreds of satisfied homeowners. We are looking for an Accounts Payable Administrator with 3-5+ years' of high volume experience to provide accounts payable and general accounting clerical support.

Job Summary:

Performs the accounts payable functions including but not limited to the following: sort and classify billing received, facilitate invoice posting, generate vendor payments, audit vendor accounts, communicate with vendors, manage joint checks, and maintain an organized workspace. Additionally, employee will be the lead on any vendor problem resolution with both external and internal parties, evaluate and establish best practices and process improvements, and bear responsibility for documentation of current policies and procedures.

Essential Duties and Responsibilities:

  • Sort incoming mail or accounts payable e-mail for company and distribute, organize invoicing received by department/project, review billing package for accuracy and completeness with vendor billing requirements, and route into proper track for approval using established channels. 5%
  • Manage integration between Build Pro and SAGE to ensure integrity of contract coding used. Research and resolve discrepancies. 6%
  • Post unapproved invoices into the pending invoice register or approved invoices into the invoice register using SAGE 300 or Build Pro Integration Functionality. 35%
  • Analyze & code monthly utility billing ensuring that all utilities are transferred at close of escrow to homeowner obligations. 3%
  • Review vendor statements monthly and reconcile to SAGE accounting records. Research discrepancies and work with vendor and TLC personnel to secure timely resolution. 10%
  • Identify invoices eligible for payment, generate checks (monthly/weekly), assemble voucher packages to be routed for signature, and mail signed checks after confirming vendor's compliance with check release policies. 10%
  • Communicate with vendors via phone or e-mail regarding questions about their account. 10%
  • Maintain the preliminary notice log for new filings received and dispositions via an "Unconditional Final Lien Release" so joint check information can be secured from material suppliers in order to process monthly vendor payments. 4%
  • Populate joint check lien release schedule with supplier releases prior to generating vendor payments and facilitate obtaining progress/final lien releases from all vendors. 4%
  • Maintain an organized work space through daily/weekly filing and proper labeling. 3%
  • Monitor aging of payables, payment dates, discounts and finance charges. 10%
May include:
  • Manage 1099 Preparation Annually
  • Instrumental in establishing policies and procedures for paperless billing using Build Pro software. Testing, reconciliation, resolution, and establishing best practices.
  • Manage data in AP in SAGE 300 to ensure system works efficiently and historical information can be accessed when needed during the 10 year warranty period including reports.
  • Documenting Department Policies and Procedures related to Accounts Payable.
Requirements
  • High School (GED) plus 3-5 years related experience or equivalent combination of education and experience.
  • Sage accounting software experience preferred. Proficient in Word, Excel, Outlook.
  • High attention to detail.
  • Able to manage vendor accounts and full cycle AP duties; including identifying, researching, and resolving account issues.

Hourly wage based on experience and ability.

$27.00 - $31.00 Hourly

Salary Description

27.00 - 31.00 Per Hour

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