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Accountant III
2 months ago
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the Retirement and deferred compensation programsPosition Summary & Responsibilities
Position Summary:
This position serves as liaison to Commissions of HCBS, Behavioral Health Services and Aging for grants and contracts; responsible for analysis of funding data (9 or more funds), grants and contracts (approximately 50 – 100/year) related to the respective commissions; provide financial/fiscal guidance and technical support for program staff related to agreements; works collaboratively with KDADS staff across divisions/departments to facilitate the grant/contract agreement, payment and reconciliation processes. Position will also be responsible for federal grant reporting, tracking, sub-grantee payments, reconciliations and financial data required to meet the federal grant guidelines. Position will work with program staff to ensure that federal grant reporting deadlines are met.
Job Responsibilities may include but are not limited to the following:
Agreement Management (Grants/Contracts):
Oversee agreement fiscal activities, including advise program staff on the proper procedures to follow during the award process and agreement development include KDADS policies and procedures, federal regulations, deliverables, and payment criteria; assist program staff with Division of Procurement Request for Proposal (RFP) process and prior authorization process; assist program staff with agreement templates, and advise program staff with agreement amendments and renewals. Analyze and compare agreement financial reports; provide technical assistance in resolving billing discrepancies; initiate purchase requisitions; establish encumbrances; enter supplier contracts; initiate agreement payments and journal vouchers. Fiscally monitor agreements; initiate payment requests; develop spreadsheets and monitoring tools for fiscal data management of agreements; reconcile payments; monitor fund usage; and complete fiscal close-out of agreements. Develops non-standard reports and statements such as expenditures and revenue reports to evaluate program costs. Verify expenditures are made correctly within the SMART system; utilize SMART database queries and internal database searches in the validation process. Identifies trends or deviation from the standards in cost and revenues then identifies what effects those deviations will have on reporting standard and identifies management needs and refine processes and reports accordingly. Coordinates with KDADS budget staff to ensure that agreements are funded correctly according to the budget plan.
Federal Reporting:
Track funding of expenditures for multi-million-dollar miscellaneous federal grants and federal reporting needs. Assist with federal grant applications/reports. Prepare for review required reports to the various federal, state, and private sources of revenue and uses of funds. Work is reported and reviewed, at least quarterly by supervisor.
Special Projects:
Assist with fiscal year-end activities; assists with or prepares reports for internal and external auditor requests. Audits federal grant expenditures for appropriate use and coding, compiles reports and forms for Grantees and then prepares periodic financial statement reports for state and federal review. Perform other duties as assigned and assist other staff within the grants and contracts unit in accomplishing assignments as necessary. Recommends revisions in reporting systems and report formats, consults with agency administrators and other staff members on those revision. Maintains grant/contract files, both digitally and hard copy in an organized method. Perform duties in an efficient manner.
Technical Assistance:
Provide technical assistance on grant/contract administration to program staff; serve as liaison with grantees/contractors regarding budget, financial, policy issues (related to grants/contracts fiscal management) and reporting requirements. Develops Solutions to operational problems and proposes needed changes to the accounting system and procedures. Assists subordinates and other staff in resolution of difficult accounting problems and responds to inquiries regarding accounting procedures and policies. Incumbent appropriately applies state and federal regulations/laws, KDADS policies and procedures to the financial management of agreements; drafts correspondence or initiates email and phone calls with grantees/contractors to recommend corrective action when reporting discrepancies are identified. Recommends changes to supervisor and division director in reporting methods, types of reports, etc. to initiate improvements to work products and business processes at KDADS.Reporting:
Prepare financial reports to assist all KDADS divisions and units in tracking of federal awarded funds, state appropriated funds, and various other awarded funds that are utilized by the various operating units. Reports are used to complete quarterly, bi-annually, and annual federal reporting requirements. Reports are used in day-to-day management of programs fiscal requirements and to complete various special requests from Legislators, Division of Budget, Legislative Research Division of the Department of Administration, and requests from advocacy groups. Occasionally develop ad hoc reports.
Other:
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
Qualifications
Minimum Qualifications:
Two years of experience in professional accounting/auditing work. Education may be substituted as determined relevant by the agencyPreferred Qualifications:
Proficiency with Microsoft Excel