Financial Services Officer

5 months ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Financial Services Officer

Under the supervision of the Deputy Director of Facility and Warehouse Services (FWS), the Financial Services Officer assists in the development of state office (FWS) operating budgets and in the management of all budget expenditures to ensure effective use of funds. Assists in the development and production of monthly budget and statistical reports. Compiles information using bookkeeping skills, CAPPS Financials and Excel to produce financial reports and to summarize financial transactions which impact the regional budget. Assist in the management of regional fiscal functions such as accounts payable and accounts receivable. Assists in the management of the regional online supply ordering system. Serves as the region’s superuser in the purchasing pre-requisition process. Performs advanced administrative work in the area of payment accounting, maintaining files and logs, receiving and responding to inquiries from staff and vendors. Provides technical assistance to program and support staff on the use of funds, fund availability and budget procedures and policies. Provides assistance to vendors, staff and management regarding budget and accounts payable. Plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Assists in the management of regional fiscal functions of accounts payable accounts receivable and the online supply ordering system. Audits purchase vouchers before submitting to central office, to ensure that purchasing vouchers have appropriate account codes, Dept. ID, invoice number, service date, and amount; and that HHSC payment policies and procedures are followed. Upon request, serves as the Financial Services liaison with other agencies, FWS, and staff. (40%)

Develops and maintains reports to assist in the management of regional operating budgets. Runs routine and ad hoc queries, as requested, using CAPPS Financials. Resolves budget issues through professional productive oral and written communication and interfacing with FWS leadership and staff. Monitors budget expenditures accurately to optimize utilization of available funds without over-expenditures. Communicates and provides follow up, as needed, with PCS, to ensure purchase order numbers are assigned. (20%)

Serves as the region's super-user in the purchasing pre-requisition process for the ordering of goods, supplies and services. (20%)

Provides technical support and assistance to program, FWS, and management, on the use of funds, funds availability and budget procedures. Provides assistance to vendors, staff and management regarding Accounts Payable. (15%)

Ensures payment records are organized and maintained for audit purposes, including appropriate documentation for accounts receivable. (5%) Knowledge Skills Abilities:
Knowledge of accounting, budgetary, and management concepts, principles, practices, and procedures.

Knowledge of agency payment policies and procedures.

Knowledge of automated accounting systems, such as HHSAS Financials, USAS and Neubus.

Skill in the use standard agency computer hardware and software such as Microsoft Office Suite.

Skills in working accurately with numerical data.

Skills in using a calculator, personal computer, and related office equipment.

Ability to maintain effective working relationships with others.

Ability to communicate effectively orally and in writing.

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