Proposal Coordinator

SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our Midwest/Northeast sub-region (seven offices throughout the Northern Midwest and Northeastern States in the U.S.). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. As the Midwest/Northeast Marketing and Proposal Coordinator (HR Title = Marketing Coordinator), you will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries. Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best-in-class product.

This is a full-time, regular (with benefits), salaried position. This position provides the flexibility of working remotely, in a hybrid capacity, or in-office as needed. However, it is a requirement that the candidate work in Central or Eastern time zones and possesses the ability to travel to offices for occasional on-site collaboration. This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

To be considered for the position, a cover letter must accompany your resume.

• Be a ‘go-to‘ resource for technical staff for marketing information, guidance, and support.
• Participate in strategic planning for pursuits, proposals, marketing, and business development efforts, including:
  • leading internal teams through the pursuit/proposal development process - taking an active role in strategy and content development;
  • facilitating capture planning activities, working collaboratively with technical staff; and,
  • coordinating business development activities (meetings, research, events/conferences)
• Write non-technical content for pursuits/proposals and marketing materials.
• Participate in preparations for interviews and client presentations.
• Work with, and mentor, regional marketing specialists, including:
  • monitoring opportunities (through lead tracking services, client websites, etc.) for distribution to team members, and
  • managing and maintaining relevant content in SWCA‘s marketing database, Deltek Vision.

REQUIRED

• A Bachelor‘s Degree in Journalism, Communications, Business, Marketing, or related technical discipline (degrees in other specialties are acceptable if relevance can be demonstrated).
• A minimum of five (5) years of experience with the proposal development process.
• Proficiency with Microsoft Office.
• Experience handling multiple proposal projects at once.
• Excellent attention to detail.
• Exceptional planning, organizational, proofreading, writing, and formatting skills.
• Strong communication proficiency (verbal, written, and presentation).
• Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.
• Ability to multitask and to work with minimal supervision on multiple projects with fast-paced deadlines.

PREFERRED

• Prior experience working within the A/E/C industry, or environmental consulting.
• Prior experience collaborating with the Business Development team(s) to pre-position and conduct capture planning for must-win efforts.
• Participation with associations and/or organizational marketing experience.
• Knowledge of local markets, including clientele and competition in environmental consulting.
• Experience working in Deltek Vision, SharePoint, or comparable CRM system.
• Proficiency with Adobe Creative Suite.

ADDITIONAL INFORMATION

• This position may require occasional overtime including working evenings and/or weekends as necessary to meet submission deadlines.

Why Work at SWCA:

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. Our Vision (the North Star) is to make SWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. We live our core values: we collaborate as #OneSWCA; we are #AlwaysLearning, we #NeverSettle, and we #GiveBack.

We are 100% employee-owned, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record‘s Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. We encourage professional conference attendance, internal and external professional development and training programs, education reimbursement, a Science and Leadership Program, and bonuses for publications meeting certain criteria. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email or call . This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

A Marketing Coordinator in this position can expect a salary of $62,400.00/yr. - $81,120.00/yr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA‘s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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