Accounting Manager
3 weeks ago
Who We Are:
HOPE Community Services, Inc. is a non-profit behavioral health center in Oklahoma City that is dedicated to making an impact in the lives of those we serve.
We provide outpatient services to those who are struggling with mental illness and/or substance use disorder.
We believe everyone has a key role in changing lives here at our agency.
If you are looking to be a part of something bigger than yourself, you have strong leadership skills, and are looking to grow in your career, we are the place for you
What We Offer:
100% paid healthcare and dental coverage
Over 5 1/2 weeks of PTO your first year
11 Paid holidays
10% Retirement contribution - no match required
Professional development opportunities
Flexible spending accounts for health care expenses or dependent care
Employee assistance program
SUMMARY
The
Accounting Manager
will
be responsible for
all
aspects of
accounting
& finance
and will report to, an
d work closely with, the Chief Financial Officer (CFO)
.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following:
Supervise accounting
department
operations and staff
.
Assist CFO in the preparation of reports which summarize and forecast business activity and financial position in the areas of income, expenses, and earnings based upon past, present, and expected operations.
Assist
in developing and
revising,
the agency
operating
and capital improvement budgets for the Executive staff to review and Board approval.
Develop and
monitor
business performance metrics
.
Assist
in the preparation and presentation of monthly financial reports for management team review and budgets to the Board of Directors at scheduled meetings. Cost reports required by funding sources; departmental budgets working with program directors; and personnel forecast
s
to project employment needs.
Coordinate
accounting materials needed for
external auditors
,
banks
and grant audits.
Assist
in development of financial components of new program, proposed programs, and other new activities.
Assist
in controlling financial expenditures, monitoring budgets vs. actual expenditures, and projecting cash position.
Assist CFO & Human Resources with the verification and processing of payroll and monthly employee benefit payments.
Assist CFO with risk management
annual
report
by
evaluating insurance coverage for protection against property losses and potential liabilities and employee benefit coverage
,
which insure employees
.
Prepare bank reconciliations
and
assist
with preparation of journal entries.
Assist in planning modification of existing
employee
benefit programs and making
recommendation
to management staff.
Conduct
training
of
accountants or
accounting clerks.
May perform duties of accounting clerk
s or support staff, as needed.
Compile and sort documents, such as invoices and statements, substantiating business transactions.
Verif
y
and code details of business transactions, such as department number, account and sub-account numbers, and voucher totals.
Assist
in recordkeeping for
client based
activities (i.e. money management, client assistance funds, program activity funds, etc.).
Assist
in
m
aintain
ing
records for client fund
account
ensuring all required documentation is complete and available.
Compute and record charges, refunds, cost
s
of lost or damaged goods, freight charges, rentals, and
similar items
.
Code and enter vouchers, reports, and other records.
Oversee the preparation of
check
processing
to pay outstanding accounts payable and obtain
appropriate authorization
and signatures.
Compile and sort data to prepare reports such as client fund balance
and
flex fund balances
.
Oversee
general agency petty cash fund.
Arrange registration, lodging, and travel needs for staff attending training, conferences, workshops, etc.
Reimbursement for use of personal vehicle will be made
in accordance with
agency policy and procedures.
P
rovide assistance
with grant
writing and
development specific to financial costs budgetary expenses. This will include determining
line item
allocations for employee costs, direct and indirect expenses, capital expenditures etc. Will also
be responsible for
oversight of
utilization
of funds after grant has been awarded.
Adheres to agency policy and procedures, CARF and DMHSAS standards and criteria, federal and state confidentiality rules and regulations, and any special funding source requirements.
Maintains
oversight
for
central office supplies for the agency
.
Ensures agency needs are met in a friendly and professional manner.
Purchases office and kitchen supplies for the agency in bulk using
most
cost effective
sources.
Works closely with IT Company in the authorization and purchase of equipment.
Assist
with
upgrades for phones, iP
ads, computers, and software.
Assist
in the supervision of Transportation/Security/Maintenance Services staff in the absence of Chief Financial Officer.
Assist CFO and CEO with
managing HOPE-Sunset Apartments
.
Assist managing vending machines.
Completes annual performance reviews with accounting staff
providing
performance feedback, measurable goals, and
objectives
.
Reviews
timecards for accounting staff
.
Reviews and approves all leave requests, punch change requests, etc. and approves
timely
and
in accordance with
payroll deadlines.
Monitors and approves, as
appropriate
, staff time sheets, leave requests, schedules, travel, and performance related to program requirements and goals.
Coordination of meeting staff’s training needs and the training/orientation of new staff
.
Works to ensure each
new staff
member is
provided
hands on
training instructions to help them be successful.
Assures the accounting department is fully staffed to meet agency needs
.
Participates in the
selection
of
new staff
through interviewing and selection process
.
Supports and promotes a service environment for individuals in need of behavioral health and/or co-occurring services that
is
recovery focused, welcoming, and attentive to the needs of individuals who may have experienced trauma in their lives
.
Attends annual core competencies training in relationship to individuals with co-occurring disorders or who have experienced trauma in their lives.
Performs other related duties, as assigned.
QUALIFICATIONS To
perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required
.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have IT knowledge to work with current IT Company.
EDUCATION and/or EXPERIENCE
BA/BS in Accounting or four years
related experience; or
e
quivalent combination of education and experience substituting completion of related business school, technical
school
or college training to the requirements for related work experience.
EOE Statement
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
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