General affairs supervisor

4 weeks ago

Bath, United States LX Pantos America Full time

Summary

The ideal candidate will be responsible for providing administrative support to the General Manager at our warehouse facility and the HR team at the HQ office. The role requires a highly motivated individual with excellent communication skills and the ability to work in a fast-paced environment.



Full Job Description

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities for this job at any time due to reasonable accommodation or other reasons. The individual performing this job function is empowered with adequate authority to exercise the required duties and responsibilities of the position to ensure that all work performed meets or exceeds LX Pantos standards for safety, quality, productivity, and conduct.



Essential Duties and Responsibilities

  • Provide administrative support to the Human Resources department, including but not limited to maintaining employee files, conducting new hire orientation, and administering benefits.
  • Oversee payroll punches in & out, as well as pulling the payroll data for reporting purposes
  • Assist with the recruitment and hiring process, including posting job openings, scheduling interviews, and conducting background checks.
  • Maintain accurate and up-to-date employee data in system.
  • Provide general administrative support to the warehouse facility, including filing, data entry, etc.
  • Process invoices and purchase orders in a timely and accurate manner and maintain historical data.
  • Assist (or Lead) with onsite safety training, as needed
  • Maintain a detailed filing system for various documents and records, including HR and safety-related documents.
  • Manage office supplies and inventory and order new supplies as needed.
  • Assist with purchasing supplies for the warehouse facility, locate key suppliers, negotiate purchase agreements, and handle cost related items such as invoices and payments.
  • Organize and schedule meetings, including sending out invitations and preparing meeting materials.
  • Assist with special projects and events as needed.
  • Manage the front desk and provide general office support, including greeting visitors, and managing incoming and outgoing mail.
  • Process paperwork by entering data into systems and file documents
  • Collect, analyze financial data and estimate costs by comparing budgets with actual expenses
  • Manage & issue sales transaction invoices
  • Manage daily purchase order status and support communication with outside vendors
  • Handle invoices, vendor management, supply usage management, procurement, and reports.
  • Assist with KPI data entry and analytics.
  • Assist and perform warehouse operator and general labor observations documenting and providing to management and staffing services.
  • Handle and manage month-end closing preparation.
  • Perform other administrative duties as assigned.



Requirements

  • High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Management, Human Resources, or Finance or similar preferred
  • 2+ years of administrative experience, preferably in a warehouse or manufacturing environment.
  • Strong knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Ability to work independently and prioritize tasks.
  • Ability to work independently and as part of a team.


We offer a competitive salary and benefits package, including medical, dental, and vision insurance, paid time off, and a 401(k) plan. We are an equal opportunity employer and welcome all qualified candidates to apply.

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