Senior Account Clerk
3 weeks ago
DEFINITION
Under general supervision, to perform a wide variety of complex technical and clerical accounting work involved in performing financial, statistical, and record keeping duties in support of assigned accounting system, function, or program area including in the areas of accounts receivable, accounts payable, and payroll, operates specific data processing or office equipment, provide information and assistance to the general public and City departments to maintain files and records, participate in the preparation of various reports. Acts as Deputy City Treasurer as assigned to perform a variety of technical tasks relative to assigned area of responsibility,and may supervise other office personnel.
EXAMPLES OF DUTIESPerforms a variety of responsible technical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of accounts receivable, accounts payable, and payroll
Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data
Codes data according to prescribed accounting procedures reviews information to ensure accurate reporting establishes and maintains various files and records
Performs data entry including posting information to various city accounts and funds
Assists in the preparation of financial, accounting, and statistical statements, analyses, documents, and reportstakes custody of cash and valuable documents and access thereto, while acting as Deputy City Treasurer
Assists the City Treasurer in the administration of the City’s investment program including compiling data for monthly, detailed report of investment activity, projecting daily and long term cash flow, reviewing and monitoring central cashiering, banking, accounting and record keeping operations, and reviewing transactions for proper revenue account classifications
Performs duties in support of the City’s accounts receivable function including generating invoices, reviewing for accuracy and proper authorizations and account codes, entering customer information into billing system and assembling related documents
Performs duties in support of the City’s accounts payable function includingreceiving incoming invoices for payment and reviewing for accuracy and proper authorizations and account coding,researching discrepancies, and ensuring that payments are included and processed in a timely mannerreview invoices for use tax accrual and correct 1099 reporting
Prepare 1099s and use tax return
Ensure invoices and purchase orders follow purchasing policies
Assist other departments with vendor and contract questions
Perform a variety of payroll functions including inputting employee time sheets and verifying hours and time off, updating employee leave balances and related payroll records including use of vacation, sick leave, and related benefits, processing payroll checks through financial accounting system, and distributing checks
Prepare various tax filing accounts and end of the year W-2’s performs special projects and studies
Collects and compiles statistical and financial data for special reports, as directed
QUALIFICATIONS GUIDELINESKnowledge, Skills & Abilities:
Knowledge of:
Basic principles, procedures, and methods used in the performance of clerical and technical accounting duties
Basic principles and procedures of financial record keeping and reporting
Methods and techniques of coding, verifying, balancing, and reconciling accounting records
Basic mathematical principles
Customer service techniques, practices, and principles
Principles and procedures of record keeping and filing methods and techniques for basic report preparation and writing
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases
Statistical typing techniques
Ability to:
Perform a variety of technical accounting and office support duties and activities in support of assigned function
Perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files
Post and calculate mathematical computations rapidly and accurately and operate a ten-key calculator with capability to learn other equipment as needed
Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports
Operate and use modern office equipment including a computer and various software packages
Perform tasks in accordance with established policies, regulations an ordinances
Establish and maintain effective relationships with the public and fellow employees.
Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:
Educational achievement equivalent to graduation from high school andthree years of technical and clerical accounting experience.
Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.
SUPPLEMENTAL INFORMATIONPHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting to stand or sit for prolonged periods of time to occasionally stoop, bend, kneel, crouch, reach, and twist to lift, carry, push, and/or pull light to moderate amounts of weight to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
The City of Hermosa Beach places a high priority on the health and safety of our City’s workforce and our community. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread the COVID-19, we require that all City staff members, Commissioners/Board Members, contractors, and volunteers of our City be fully vaccinated. All City staff members must be fully vaccinated by November 12, 2021, as a condition of employment. Exceptions are available only for those who need an accommodation under a medical/disability or religious exemption.
The City of Hermosa Beach is committed to building a diverse, equitable and inclusive work environment. We provide an environment of mutual respect where equal employment opportunities are available to all City staff members and applicants without regard to status as protected by applicable federal, state, or local law.
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