Accounting Technician

4 weeks ago

Helena, United States State of Montana Full time
Accounting Technician - Helena -(24141056)

To be considered for Department of Livestock positions, applicants must apply and submit any required application materials through the State Of Montana Careers Website at Statecareers.mt.gov. 

This position is posted as 'Open Until Filled' with a first review of Application on April 19, 2024. 

Materials Required of Applicants:

Cover Letter- please attach a cover letter explaining your interest and what makes you the best candidate for this position. Please include specific details you feel relevant such as experience with Excel; word or other accounting systems/programs and limit your cover letter to one page. Resume References:  Please provide contact information for three (3) professional references. 

*Helpful Tip: When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position.

Reasons to work for the Montana Department of Livestock:   Our work matters  We are proud of the work we do, to find out more about the Department of Livestock visit our website .

Benefits of working for the Department of Livestock:  The ability to  work  and  play  in the  beautiful state of Montana  is one of the benefits you will love about this opportunity Other fantastic benefits include:

Health Coverage Retirement plans Paid vacation, sick leave and Holidays Flexible schedules Work/life balance Public Service Loan Forgiveness-  Employment with the State of Montana may qualify you to receive loan forgiveness- click to learn more

About this Opportunity

The Montana Department of Livestock is looking for an Accounting Technician to join the Team in the Central Services Division. The Centralized Services Division provides management services to the entire department. These services include; budgeting, accounting, personnel management, information technology, payroll processing, purchasing, general services and supplies and the management of the Milk Control Bureau and the Livestock Loss Reduction and Mitigation Board.

Position Overview:

The Accounting Technician is responsible for recording financial transactions, updating statements and checking financial records for accuracy. Duties include, but are not limited to the proper allocation of expenditures, the entry of accounts payable/ receivable data, vendor file maintenance, audits state credit cards and enters expense reimbursements. Additionally, this position is responsible for technical accounting duties such as interpreting data from the agency database and spreadsheets and has audit responsibilities for the income of various funding types. As a member of a team, this position provides back-up for other accounting functions within the agency as needed. The Accounting Technician is located within the Centralized Services Division and reports directly to the Accounting Manager. 

Essential Functions (Major Duties or Responsibilities):

This position will have a primary responsibility for performing accounts payable functions for the unit. All Accounting Techs however will perform both payable and/or receivable duties. Processes financial transactions such as travel vouchers and/or travel advance requests. Checks for accuracy in figures, postings, and reports, researching or auditing as needed. Includes working with employees and manager to receive need information and to make proper corrections. Answers general questions as well as those related to specific accounts. Track financial documents such as receipts, bills, forms, and other records, includes proper records management of all related documentation. Perform routine reconciliations. Creates adjusting journal entries to ledgers and journals; Assists with fiscal year-end journal entries as assigned. Identifies and corrects routine posting errors. Classifies, records, and summarizes numerical and financial data. Prepares bank deposits; Includes assigning proper revenue codes for all deposit types. Provides back up for other Accounting Technician and Accountant positions. This includes wire transfers from cooperative agreements, diagnostic laboratory A/R and reconciliation, processing payroll and other assigned functions.

Physical and Environmental Demands:

The individual in this position will be performing job duties in a typical office environment. Work may need to work at a computer for 8 or more hours at a time. Minimal travel is required and telework may be approved on a case-by-case basis.

Knowledge, Skills, and Abilities (Behaviors):

Required for the first day of work:

Accounting and internal control policies and procedures; specifically related to reconciling accounts, accounts payable and accounts receivable processes; Automated accounting systems, as well as Microsoft Office products with proven Excel abilities;

Ability to:

Interpret, research, develop accounting policies and/or problems; Communicate effectively and diplomatically, both verbally and in writing with other staff members, agencies, and members of the public; Identify organizational and customer needs and prepare and carries out strategic plans as necessary; Resolve problems using critical thinking skills; Prioritize workload and work on multiple tasks simultaneously while remaining flexible; Effectively work both in a team environment and independently to achieve objectives and timelines. Adapt to changing conditions and work responsibilities.

Minimum Qualifications (Education and Experience):

High school diploma or its equivalent. A minimum of 2 years Accounting experience.  Experience and knowledge of Microsoft Office (Excel, Word, Outlook) and operating general office equipment (copier, printer/scanner, etc.) and filing. Equivalent combinations of related education and experience may be considered on a case-by-case basis.

Preferred:

Associate degree in accounting, business or related field.

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