Administrative Assistant

4 weeks ago

Leavenworth, United States State of Kansas Full time

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the

Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary: The purpose of this position is to sort and distribute mail delivered to the Lansing Correctional Facility in an efficient manner and to ensure that distribution of mail both incoming and outgoing is completed in a timely manner daily.

Job Responsibilities may include but are not limited to the following:

Imaging: Pulls and sorts through Central Files to determine what needs to be imaged. Pulls needed information from files and stacks with divider sheets (bar coded) between each sheet prior to imaging. Scans/Images each sheet of paper, indentifies and codes for appropriate section of file, stamps as imaged and refiles information in the Central File. Active Central files are returned to shelves. Images items as needed for special projects. Coordinates with other Imaging Station all retention and disposition of inactive Central Files Files as assigned in the Offender Master File, insuring all documentation is filed correctly according to policy and procedures. Assists in shifting files as needed Performs other tasks (which may include minor maintenance of paper shredder) as assigned by supervisors. Must learn and follow all security measures for working with residents in a multi-level custody correctional facility Receives, sorts, and distributes incoming and outgoing mail ensuring accuracy of distribution

Qualifications

Minimum Qualifications :

Six months of experience in general office, clerical, or administrative support work. Education may be substituted for experience as determined relevant by the agency. 

Preferred Qualifications :

High School Diploma or Equivalent

Post-Offer, Pre-employment Requirements :

Must take and pass a drug screening test approved by the Division of Personnel Services unless the incumbent is moving from one safety-sensitive position to another safety-sensitive position within the same agency performing substantially similar duties. May be required to pass a background check.

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