DRM Manager

Job Description:
The DRM Manager of the Social Security Administration (SSA) Texas Disability Determination Services (DDS) facility is selected by and accountable to the SSA Disability Resource Management (DRM) Senior Director with the approval of the DDS Administrator. The Manager manages highly complex financial obligations, reports, programs and staff, and must analyze and maintain continuity of business operations within the assigned department. Works under limited supervision with broad latitude for the use of initiative and independent judgment.

Work involves managing the activities of accounting and finance staff including, establishing goals and objectives, developing guidelines, procedures, schedules, priorities, and standards for achieving those goals; and coordinating and evaluating accounting staff activities in accordance with established agency norms. The DRM Manager oversees state and federal financial systems and monitors for compliance with federal/state regulations. The DRM Manager acts as subject matter expert for the TX DDS, working with internal staff and managers, and interfaces with HHS, SSA, Office of Management & Budget (OMB), Comptroller, human resources, payroll, purchasing, budget, and audits. Provides project management relating to specific areas as assigned by the Senior Director. Provides mentoring, coaching and leadership to assigned staff. The manager’s work involves recommending new or revised rules and regulations; coordinating activities; developing and evaluating budget requests; managing a departmental budget; performing management and oversight of contracts with vendors; and representing the agency at state or agency meetings, conferences, committees, or workgroups.

Performs other duties as required to maintain operations. Some travel may be required. This position occasionally requires work during the weekends, holidays, and before or after normal business hours. The position requires working in a highly stressful and fast-paced environment, with constant pressure and need to meet timed deadlines. DDS employees perform all business functions for SSA, using the federal SSA network and equipment. Homeland Security Presidential Directive (HSPD)-12 security clearance is required.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Manages and maintains oversight of the department responsible for highly complex state and federal multi-million-dollar budget. Develops, Manages, and evaluates budget requests and revisions; authorizes fund expenditures within budget parameters and in compliance with Federal and State regulations. Prepares clear, concise, and accurate financial reports and schedules. Establishes staff and program goals and objectives and develops schedules, priorities, and standards to achieve them.

Plans, assigns, monitors, and supervises the work of personnel, including selection, retention, evaluation, mentoring and training. Manages multiple ongoing projects, prioritizing work, and meeting deadlines. Identifies and assesses interdepartmental operational issues; develops and implements or recommends solutions to complex problems.

Establishes standards for customer focused communication and coordination within areas of responsibility and with all internal and associates and customers. Communication must be clear, concise, professional, and well researched. Communicates concise and timely solutions to agency budget and accounting issues that overlap both state and federal processes. Prepares and analyzes time sensitive and confidential agency communications for broad audiences. Establishes goals, objectives and develops tools to routinely communicate and measure unit progress. Must be able to address diverse audience at an executive level with minimal prep time.

Management, administration, and implementation of automated financial systems, including CAPPS, Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS). Management and administration of daily operations of the CAPPS, USAS and TINS systems providing technical clarify and solutions to failed transactions and other fiscal issues that impact the DDS budget. Manages accountant assignments, payment status inquiries and reporting. Develops, reviews, and implements Comptroller rules and guidelines. Responsible for monitoring and updating relevant Texas Administrative Code and SSA Office of Management and Budget directives. Setting up requestions, approving purchase orders, auditing contracts and communication with the State Comptroller’s office to address day to anomalies within budget and accounting.

Conducts, or reviews and analyzes program area statistical reports, performance analyses, research studies, and special investigations to identify trends and ensure agency goals are met and to address program area issues involving deficient or noncompliant performance.

Develops and implements guidelines, procedures, policies, and standards to ensure compliance with Federal disability laws and statues and with SSA, state, local and agency regulations, policies, and procedures.

Represents program area as a subject matter expert at meetings and conferences and on panels and committees within the agency and at the local, state, and national level.
Knowledge Skills Abilities:
•Extensive knowledge of state and federal budget, accounting, and financial programs, and systems.
•Extensive skill in managing a complex multimillion-dollar state and federal budget and manage expenditures across multiple years.
•Extensive knowledge on HHSC Portal & Financial sites, IAMOnline and CAPPS.
•Extensive knowledge of related state and local laws, regulations, policies, and procedures.
•Extensive knowledge of public administration and management principles and practices.
•High level skill in communicating information and ideas effectively in both oral and written form.
•High level skill in establishing and maintaining effective working relationships, and in working collaboratively and cooperatively with colleagues, agencies, and vendors.
•Advanced skill in developing guidelines and implementing instructions, establishing goals and objectives, and interpreting, applying, and monitoring compliance assignments.
•Advanced skill in planning, assigning, and supervising the work of others and identifying performance deficiencies, mentoring, and training.
•Advanced skill in project management and in directing and organizing program activities through effective use of time, resources, and personnel.
•Advanced skill in analyzing management and financial problems and develop and present alternative solutions.
•Advanced Skill in evaluating budget requests, managing the DDS budget, performing management and oversight of high-level accounting staff.
•Ability to coordinate with other staff, departments, officials, agencies, organizations, and the public.
•Ability to prepare concise reports and performance assessments.
•Skill in use of Microsoft platforms and MS Office Suite.

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