Office Specialist 2

Make a difference in Oregon’s Natural Resources

Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon's fish and wildlife and their habitats for use and enjoyment by present and future generations. To learn more about the department and the work we do, view the following video at

This part time, permanent position is with the Oregon Department of Fish and Wildlife (ODFW) located in Prineville, OR.

PT Hourly Range:

$18.57 - $25.03

What you will do:

The primary role of this position is to provide essential administrative support to fish and wildlife employees within the Prineville District Office. This position will undertake various clerical, customer service, purchasing, and general office support duties. Some of the duties will include:

• Customer Service/Licensing:
  • Greet and assist the public in person and over the phone, addressing inquiries regarding licensing, regulations, and department programs.
  • Utilize Point of Sale electronic licensing system to issue various licenses and documents, collect fees, and maintain transaction records.
  • Provide information, direct inquiries, and maintain a supply of informational handouts.
• Purchasing:
  • Act as the purchasing agent, processing purchasing documents, invoices, and requisitions.
  • Maintain accurate records of purchasing transactions, track budgets, and coordinate with vendors and Accounts Payable as needed.
  • Ensure compliance with state purchasing procedures and manage office supplies inventory.

The above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.

Working Conditions:

• This position will work 20 hours per week (schedule to be decided jointly by the supervisor and the person in this position depending on program needs). Work exceeding 20 hours per week requires prior approval by the supervisor.
• Work is performed indoors in an office environment.
• Some extended periods of standing may be required.
• Must use terminal keyboard connected to mainframe.
• Frequent public contact, sometimes with persons who are confused or contentious, both in person and by phone.
• Frequent interruptions and changes in priority of work to be performed.
• Use of a SPOTS Card for work-related purchases
• Regular and consistent attendance is an essential function of this job.

Minimum Requirements:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

Requested Skills:

We are seeking applicants with the following experience or skills. Preference for interviews may be given to candidates with these skills and background:

• Working in a fast-paced office with multiple priorities
• Using Microsoft Word, Excel and Access
• Process invoices and related purchasing documents
• Reviewing documents for authenticity and accuracy
• Using a computerized point of sale machine and cash register
• Providing customer service
• Experience and/or exposure working with fish and wildlife

Criminal Records/DMV Check:

Applicants are subject to both a criminal history and motor vehicles check. Driving is required for all positions. Out-of-state finalists will be required to present a current certified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state certified driving record before an offer can be made unless extenuating circumstances exist. Adverse background and/or driving information may disqualify you from further consideration.

Within three days of hire, applicants will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is unable to support VISA sponsorships.