WIC Project Manager

2 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Performs highly advanced (senior-level) project management work. This includes creating gap analyses and identifying unmet programmatic business needs, coordinating the planning and initiation of projects and following them through to completion, monitoring the progress and schedule of projects, and communicating with project stakeholders, management, and other relevant parties. Work includes the full spectrum of industry-accepted principles of project management including initiation, planning, execution, control, and closing assigned projects and subsidiary components. Work includes establishing strategic goals and objectives, managing scope, managing schedules and cost, creating work breakdown structures, resource planning, project planning, communications planning, presentations and briefings, metrics reporting, risk and issues management, quality control, change management, customer acceptance, cost tracking, lessons learned, and archiving project documentation.

This position will lead and implement initiatives to modernize Texas WIC, maximize the use of technology, integrate technology systems, streamline program processes and synchronize complimentary work to ensure continuous improvement. Will direct, assign and evaluate the work of others. Performs highly advanced project management work under minimal supervision and with extensive latitude for the use of initiative and independent judgment. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

1. Strategic planning to ensure successful implementation of complex, multi-faceted, multi-year information technology projects. Oversight and coordination of statewide projects, identifies business need, obtains authorization and commitment, develops feasibility studies and creates implementation models. Tracks progress and risks and implements strategies to manage project schedule and user acceptance. (30%)

2. Hires, manages, trains and coordinates the training of project and technical staff as needed. Provides leadership and direction to project teams. Coordinates work efforts of project staff. May testify before legislative and stakeholder groups on project status and other issues of public interest. Manages diverse stakeholder input and coordinates project activities with other state agencies, governmental jurisdictions, private sector partners and contractors. Develops and oversees extensive communication plan to ensure stakeholders are informed and their input is considered. Implements business improvement solutions consistent with HHSC information technology project guidelines. (30%)

3. Directs, develops, and evaluates projects utilizing accepted project management methodologies. Develops criteria for evaluating proposals, and other pertinent information related to project assignments. Develops and implements plans to communicate and explain project methodology and processes to executive leadership. Coordinates and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications. Coordinates the preparation of written scope agreements, Work Breakdown Structures (WBS), resource and cost estimates, cost tracking and management, preparation of project management plans and subsidiary plans, and preparation of progress reports for executive management. (15%)

4. Conducts research of technology applications and integrations and creates formal recommendation documents. Coordinates support initiatives for internal and external stakeholders. Recommends optimum strategies for testing and deployment. (10%)

5. Oversees the preparation of written documents including project management plans, USDA-required Advanced Planning and Implementation Advanced Planning documents (APD & IAPD), subsidiary plans, scope agreements, business/systems analyses and proposals, policies, procedures, and customer documentation for end-users or system support staff, databases, progress reports, budget reports, and lessons learned. (10%)

6. Perform other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or locations. (5%) Knowledge Skills Abilities:
Knowledge of:
• Structured project management techniques as advocated by the Project Management Institute (PMI)
• The capabilities and limitations of computer systems and management information systems
• Software integrations and Application Programming Interfaces
• Software Development Life Cycle (SDLC) methodologies

Skill in:
• Identifying business needs, gathering business user requirements and translating them into technical requirements.
• Using a PC and Microsoft Project, Excel, Outlook, PowerPoint, Access, and Word.
• Strategic planning
• Business or systems analysis
• Problem-solving, conflict resolution, and negotiation
• Working collaboratively and cooperatively with colleagues
• Writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports
• Supervising, planning, prioritizing and delegating workload assignments

Ability to:
• Work independently and deliver results in an environment of broad, consultative management
• Plan, organize, schedule, assign, and monitor completion of multiple assigned projects
• Manage multiple, overlapping projects
• Lead diverse teams to achieve desired results
• Present information to a variety of audiences, verbally and in writing, and to communicate clearly, concisely, and effectively
• Develop and present executive level briefings
• Adapt to change or modify behavior in response to changes in situations or priorities
• Analyze systems and procedures
• Write and revise standards and procedures
• Effectively manage and motivate staff with diverse responsibilities
• Effectively participate and contribute to the management team

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