Operations Specialist

2 days ago

Norfolk, United States Booz Allen Hamilton Full time
Job Number: R0208211

Supplier Services Operations Specialist

The Opportunity:

As a professional in Business Services, you have the experience and skills to ensure our Delivery Hub operations are effective, efficient, and timely for internal and external clients. You know how to interface with internal market leaders, suppliers, and leadership to understand requirements and gain insight on Business Services performance.

Your role as a Supplier Services Operations Specialist is pivotal in meeting our business needs by efficiently managing internal operations. You‘ll seamlessly coordinate tasks to ensure our objectives are achieved promptly. As a Supplier Services Operational Specialist, your key areas of responsibility include issuing and negotiating supplier Non-Disclosure Agreements (NDAs) with our preferred terms, managing the renewal of essential annual supplier documents, serving as an elevated purchase requisition power user responsible for translating and reviewing purchase requisition forms, and fostering seamless communication with stakeholders and suppliers. Due to the nature of work performed within this facility, U.S. citizenship is required.

How You‘ll Contribute:

  • Work with suppliers to issue NDAs, review and respond to requests to edit standard documentation, and escalate as appropriate.
  • Navigating negotiations with potential suppliers to protect our interests, and making wise decisions regarding escalation protocols.
  • Execute NDA agreements on behalf of the company when supplier agrees to terms.
  • Receive, monitor, review and process purchase requisition forms
  • Entering specified field data into a purchase requisition, confirming accuracy, completeness, and validating appropriate attachments are included prior to submittal.
  • Identifying and inputting applicable Commodity Code on all purchase requisitions.
  • Process modifications to purchase requisitions.
  • Monitor procurement systems for expiration due dates of representations and certifications, certificates of insurance, and executive compensation such as COI and FFATA, and issue renewal forms to suppliers to update.
  • Conduct compliance review of documents for accuracy and consistency and resolving errors and omissions with renewals.
  • Attention to detail, handling urgent requests, maintaining meticulous records is critical for this role.
  • Remaining up-to-date on Buyer Training and requirements.
  • Meet Service Level Agreement requirements with timely completion of tasks.

Join us. The world can‘t wait.

You Have:

  • 2+ years of experience with procurement and supplier management
  • Experience handling confidential documents and information
  • Experience proactively managing a queue of work
  • Knowledge of Microsoft Excel, including using formulas and functions
  • Ability to communicate in daily interactions with internal and external clients and within a team
  • Ability to deliver quality customer service effectively and efficiently
  • Ability to be a team player, work in a dynamic and fast-paced environment and adapt to changing requirements
  • Ability to collect and analyze data from multiple sources, summarize it appropriately, and read and interpret contractual requirements
  • Ability to identify, research, discuss and resolve administrative and compliance issues independently and as part of a team, set priorities that balance service and control, and manage and track multiple initiatives
  • HS diploma or GED

Nice If You Have:

  • Experience with workflow systems such as ServiceNow
  • Experience with Ivalua procurement system
  • Ability to pay strict attention to detail and accuracy
  • Bachelor‘s degree

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen‘s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual‘s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $51,600.00 to $105,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen‘s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

  • If this position is listed as remote or hybrid, you‘ll periodically work from a Booz Allen or client site facility.
  • If this position is listed as onsite, you‘ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We‘re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change - no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

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