Recorders Clerk II
4 months ago
Role
Under general supervision, performs work of moderate difficulty in the recording process.
Major Duties, Responsibilities
Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers Performs other job-related duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of one (1) year of land title, real estate, or general administrative experience.
Additional Requirements:
Must possess a valid Arizona driver’s license without restrictions.
Other Skills
Required Knowledge, Skills, and Abilities:
Knowledge of:
Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping.Skill in:
Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail.Ability to:
Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public. Act with courtesy, tact, and diplomacy. Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
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