Construction Project Coordinator

2 weeks ago

Lenexa, United States Gahagan & Bryant Associates Inc Full time
Construction Project Coordinator

GBA Builders is dedicated to building the critical environments common in the pharmaceutical, biotech, mission-critical, and other regulated industries. We provide pre-construction consulting, general contracting, design-build, and construction management at-risk services. GBA Builders is headquartered in Lenexa, Kansas with field offices throughout the United States.

We are currently looking for a highly organized individual who has a strong attention to detail to support our team. This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management. This position will act as a coordination hub for the department assisting multiple staff members and helping to ensure all parts and pieces are managed to deadlines. The ideal candidate will have a positive customer focus assisting both internal employees and external clients. An individual with a "can do" attitude is essential to creating and maintaining a positive work environment. If you see yourself thriving in a position like this, we encourage you to apply

Responsibilities:
  • Provide project accounting support to Project Managers
  • Support Executive Leadership Staff
  • Assist Project Managers with project estimates, proposals, and sub-consultant contracts by offering editing and accuracy reviews.
  • Maintain and update contract documents in AIA software
  • Organize procedures to maintain office efficiency and quality of documents, reports, letters, and specifications.
  • Manage project documentation controls - submittals, RFI's, proposal requests, etc.
  • Proficient with tracking and reporting of Certified Payrolls, both for internal staff as well as with subcontractors and vendors.
  • Assist with various office administration tasks as needed including, answering calls, coordinating group meetings, office events, conference registration coordination, travel arrangements, etc.
  • Coordination of licensing and registrations
  • Manage field staff per diem paperwork
  • Plan and coordinate company engagement events and initiatives
  • Track and maintain office supplies
  • Complete expense reports for company card usage
  • Other duties as assigned
Requirements:
  • At least 5 years of experience required
  • Associate or Bachelor's degree preferred
  • Project cost accounting knowledge
  • General ledger cost accounting experience preferred
  • Proficient use of Microsoft Office, including Excel, Word and Power Point
  • Ability to learn and acquire proficiency in construction specific software such as Viewpoint Spectrum, etc.
  • Strong mathematical aptitude
  • Detail oriented with ability to manage multiple projects at the same time
  • Ability to compose, edit and proofread documents
  • Excellent communication skills, both verbal and written

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