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Company Secretary

3 months ago

Salem, United States Castellan Real Estate Partners Full time


Position Title: Company Secretary with US Real Estate Experience 

Work hours: 5.30 p.m to 2.30 a.m IST 

Job Type: Full time, Remote


COMPANY OVERVIEW:

The Company is a US based fully integrated real estate investment and development firm with business lines devoted to real estate investments, development, lending, and property management with an emphasis on affordable housing development. The Company has invested in equity and debt real estate transactions with a market value more than $2 billion. With a team of highly skilled professionals, the Company strives to combine unique vision, market knowledge, and a keen ability to execute any rehabilitation or new construction real estate developments including section 42 low-income housing tax credit deals.


Job Summary:


The Company Secretary, working remotely from India, will be responsible for ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for implementing decisions made by the company. The ideal candidate will have a robust background in corporate governance, legal compliance, and extensive experience in US real estate.


Key Responsibilities:


Legal and Regulatory Compliance:

  • Ensure that the company complies with all legal and statutory requirements related to corporate governance, including state and federal laws.
  • Liaise with external regulators and advisers such as lawyers and auditors.
  • Maintain the statutory books, including registers of members, directors, and secretaries.
  • Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.


Financial Responsibilities:

  • Ensure the timely preparation and filing of annual financial statements.
  • Work closely with the finance department to ensure proper financial management and compliance with financial regulations.
  • Assist in the preparation of budgets, forecasts, and financial reports related to corporate and real estate activities.


Administrative Duties:

  • Maintain and update the company’s corporate governance framework.
  • Ensure that the company’s records are maintained and filed properly.
  • Support the board in strategic decision-making and policy formulation.
  • Coordinate with internal and external stakeholders to facilitate smooth operations.


Qualifications and Experience:

  • Bachelor’s degree in Law, Business Administration, Real Estate, or a related field.
  • Professional certification such as Chartered Secretary (ACIS/FCIS) or equivalent.
  • Minimum of 5-7 years of experience in a similar role, with significant experience in US real estate.
  • In-depth knowledge of corporate law, governance, and real estate regulations in the US.
  • Excellent organizational, communication, and interpersonal skills.
  • High level of integrity and professionalism.
  • Ability to work independently and as part of a remote team.
  • Proficiency in Microsoft Office Suite and corporate governance software.


Skills and Competencies:

  • Strong understanding of corporate governance principles and practices.
  • Detailed knowledge of US real estate laws and regulations.
  • Excellent drafting, negotiation, and communication skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong analytical and problem-solving abilities.
  • High ethical standards and attention to detail.
  • Comfortable working in different time zones and managing remote communications.

 

  • The candidate should possess a blend of legal, corporate governance, and real estate expertise to effectively support the company’s operations and strategic goals, while being adept at managing remote work dynamics.