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Job Description:
Clerk I

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.

Performs routine clerical work in areas such as purchasing and mail/bank runs. Work involves checking documents for accuracy, transporting documents, and maintaining files. Knowledgeable with CAPPS Financial. Works under moderate supervision with limited latitude for the use of initiative and independent judgement. Compliance with HHS Immunization Policy required: serologic evidence of immunity to, or documented evidence of vaccination against measles, mumps, rubella, varicella, (chickenpox), Tdap, annual vaccination against influenza (and hepatitis B if applicable.) Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Assists with duties in the Purchasing Department which includes filing, data entry (requisitions into PeopleSoft Program), phone calls, and gathering vendor information (research) for purchases. Responsible for processing requisitions and ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws. Coordinates and places utilizing HHS Procurement Card per agency policy. Interacts with suppliers in case of delay in delivery of supplies, receipts of damaged or incorrect quantity of goods.

Utilizes the computer to perform said tasks (data entry, queries, etc.). Also utilizes the copier and the fax machine for said tasks.

Maintains purchasing and procurement reports and files updating records as appropriate. Analyzes records of material, prices, inventories and deliveries, and then using the records to compare prices, specifications and delivery dates to realized savings by choosing the supplier that provides the greatest value.

Picks up and delivery of money bags and outgoing mail from Departments. Delivery of bank deposits to local bank and delivery of outgoing mail to Post Office. Also does pick ups and deliveries to other Facilities throughout the area and surrounding cities.

Must operate a state vehicle to complete said tasks.

Attends trainings on a regular basis and does training courses available via computer.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
Knowledge of requisition process, ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws.

Knowledge of CAPPS Financial. Reviews correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms for completeness and accuracy.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Assembles, organizes, and tabulates data. Files and maintains supplies, forms, records, and reports. Opens, sorts, and distributes incoming mail and prepares mail-outs.
Prepares documents for data entry and enters data into database. Delivers, picks up, or receives documents, supplies, mail, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
Ability to maintain purchasing and procurement reports and files updating records as needed. Knowledge of Microsoft Computer Programs (Outlook, Word, Excel, Internet Explorer, etc.).
Ability to use Excel and Adobe Acrobat. Ability to read, write and communicate effectively orally and in writing.
Knowledge of Office Procedures for filing, data entry, etc.
Knowledge of usage of computer, copier, printer, fax machine, and adding machine.

Able to drive state vehicles.

The position requires good organizational skills and ability to follow instructions.
Good computer skills.
Documenting/Recording information - Entering, recording, or maintaining information in written or electronic form.

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