Public Defender Human Resources Generalist 1
4 weeks ago
Job Overview:
The HR Generalist I assists with the bi-weekly payroll process to ensure accuracy and timeliness of the process and responds to employee and supervisor inquiries. Understands and applies appropriate payroll policies to employees of various schedules, business groups, and collective bargaining agreements.The position also assists with recruitment and retention including but not limited to posting open positions, creating scoring criteria and ensuring compliance with the Office of Public Defender recruitment process.
Major Duties or Responsibilities: 70%
Prepare and submit job postings for review and posting; correspond with candidates during recruitment processes In coordination with hiring committee, create, review, and maintain recruitment scoring criteria, interview questions, and all recruitment documentation Perform new-hire onboarding activities to include conducting new-hire orientation sessions and appropriate follow-up activities May administer background-check processes Assist with agency bi-weekly payroll verification process to include timesheet auditing, expenses data entry, applying collective bargaining payroll rules, etc. Coordinate with employees, supervisors, and HR staff regarding FMLA notifications, tracking, and documentation Explain HR policies and procedures as neededOther Duties or Responsibilities: 30%
Maintain HR reports and metrics Perform duties associated with records management and ensure compliance with policies and rules associated with this process. Perform data entry and ensure the accuracy of data in HRIS systems Maintain records and documents, such as organizational charts, personnel records Perform other duties that fall within the scope of the position as assignedPhysical and Environmental Demands: Work is performed in a typical office environment with keyboarding requirements.Occasional travel to outlying division offices may be necessary.
Knowledge, Skills and Abilities (Behaviors):
State and federal policies that apply to state work and human resources State payroll processes Union pay and leave requirements in certain business groups Microsoft Office Suite, specifically strong skills with Outlook and Teams Working knowledge of OPD recruitment processes Skill in written and oral communication, including customer service Skill in prioritizing, meeting deadlines, multi-tasking, and flexibility Ability to remain neutral under adversarial circumstances Ability provide outstanding customer service Ability to identify issues and recommend process improvements Ability to build and maintain professional relationships and act professionally under stressful circumstances Ability to work with complex service-related software programs. Demonstrate consistent accuracy and attention to detail Pivot between a fixed payroll timeline to self-managed tasks Prioritize quickly and effectively Maintain working relationships with coworkers and other business groups Maintain strict confidentiality of personnel and medical information Identify and resolve problems within assigned areas of responsibilityMinimum Qualifications (Education and Experience):
Associates degree in business, Human resources, finance, or similar Direct experience supporting payroll processes for a business entity; OR Experience using SOMRS or similar applicant tracking software Alternate forms of education/experience considered on a case-by-case basis-
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