Secretary (OA)

Summary

Employee will be assigned to Chief of Staff, VA Medical Center, Little Rock, AR, providing administrative and support functions to the service.

Duties

Duties include, but may not be limited to the following: Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments. Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response. Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties. Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department. Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas. May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer. Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder.
Work Schedule: Monday - Friday, 8:00am - 4:30pm (Subject to change based on the needs of the agency)
Position Description/PD#: Secretary (OA)/ PD045060
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

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