Supervising Stores Specialist

5 months ago

Chicago, United States Metropolitan Water Reclamation District of Greater Chicago Full time

General Statement

Under direction, oversees the operation of all storerooms, the distribution of inventoried materials and identification, maintenance and distribution of District spare parts inventories.

Essential Job Functions

Essential job functions are fundamental, core functions common to positions in a classification. They are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are designed to be descriptive and not restrictive, incumbents may complete one or all of the job duties listed or tasks of similar kind not specifically listed here.

Supervises operations in the District’s storerooms; directs the ordering, receiving, handling, temporary and permanent storage, movement, and dispersal of materials, spare parts and equipment and the disposal of scrap; evaluates, recommends and approves items for permanent storage in the central warehouse. Develops and implements optimum storeroom operating plans, procedures, layouts, performance standards and controls; develops retention and disposal procedures and guidelines. Directs inventory identification methods, parts forecasting, reporting procedures, and related controls to ensure accurate inventories; trains engineers and trades employees on the inventory catalog system. Assists plant management in the planning and scheduling of spare parts inventories for work orders; manages the online requisitioning procedure for spare parts; evaluates user requests for parts against existing inventories. Assigns, supervises and reviews work; ensures staff compliance with District policies and procedures including Personnel Rules and Administrative Procedures; completes performance reviews; addresses employee complaints and grievances; recommends employment actions such as hiring, transfer, suspension, promotion or discharge.

Other Job Functions

Provides input on vendor performance to the Acquisitions Division. Performs other duties as assigned.

Environmental Conditions

Positions in this classification involve a combination of office work and work in a warehouse or storeroom environment. Office work is performed in a typical office environment and requires the use of standard office equipment including computers. Work in a warehouse or storeroom environment involves exposure to a variety of tools, equipment, chemicals and other industrial materials.

Desirable Knowledge, Skills and Abilities

Thorough knowledge of the principles, practices and procedures of storeroom and warehousing operations. Thorough knowledge of the principles, practices and techniques of computerized inventory control management. Considerable knowledge of industrial-type commodities and equipment in use by the District including physical storage requirements. Considerable knowledge of statistical methods relating to inventory analysis and planning. Ability to develop and implement inventory control procedures. Ability to plan and supervise the work of subordinate staff. Ability to communicate effectively, orally and in writing.

Minimum Qualification Requirements

Graduation from a four-year accredited college or university majoring in business or public administration or a related field and six years of experience in large-scale computerized inventory control, storekeeping, warehousing, or purchasing administration, including two years in a supervisory capacity.

Substitution

Additional experience in large-scale computerized inventory control, storekeeping or warehouse work may be substituted for the required education on a year-for-year basis to a maximum of four years.

Promotional Requirement

Two years of service with the District as a Senior Buyer, Materials Planning Supervisor, Senior Stores Specialist or Head Storekeeper. Civil service status in one of the foregoing classifications.

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