Vendor Operations Coord II

1 month ago

Buffalo, New York, United States US Foods Full time

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People

The primary purpose of this position is to ensure timely and accurate payments to vendors and suppliers. In addition, responsible for output with regards to quantity and quality, which is at or above established department standards. Review and reconcile invoices promptly and accurately through Trade or Expense.

This position is been determined to be "Remote Anywhere": The work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Sort and Prep mail for the scanning process

Scan if needed

Initiate all payments for finished goods, freight, intercompany, expenses

Reconcile vendor trade invoices to the USYS purchase orders accurately

Assist district Procurement personnel with problems or questions

Assist district Finance personnel on expense indexing issues, including deductions

Audit expense reports for accuracy and verify documentation attached is sufficient

Assist in improving productivity by identifying problem vendors, procurement and/or receiving situations

Review and code expense invoices verifying coding agrees with the standardized coding to ensure consistency for g/l accounts

Process payment uploads

Process check requests timely and accurately after verifying all documentation is included and coding is accurate

Work on projects as assigned by supervisor/manager

Education/Training:

High school diploma or general education degree (GED) is required.

Related Experience:


• Three or more years' experience in a business environment or college degree


• Three years AP experience - preferred

Knowledge/Skills/Abilities:


• Proficient in Basic Excel is required


• Advanced Excel is preferred i.e., basic formulas, V-Look Ups & Pivot Tables


• Basic Word and Outlook skills; Intermediate PeopleSoft Financial experience is preferred.


• Familiar with data query/data management tools extremely helpful (Access, SQL, Business Objects)


• Strong verbal and written communications skills are required


• Ability to work effectively in a dynamic, team-oriented environment and interact with a variety of associates (all levels), external customers and vendor community in supportive and positive manner.


• Strong attention to detail and flexibility to work within an environment of changing priorities.


• Strong analytical and data manipulation skills.


• Self-starter with the ability to streamline functions and passion to learn and grow


• Strong analytical skill preferred

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $20.00 and $21.00 per hour. In New York City, the expected compensation for this role is between $20.50 and $22.00 per hour. In California, the expected compensation for this role is between $20.50 and $21.50 per hour. In Washington, the expected compensation for this role is between $20.50 and $21.50. This role is also eligible for overtime compensation. Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: .

EOE* Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status*

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US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit to learn more.

US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here ) .

US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

EEO is the Law poster is available here ) .

EEO is the Law poster supplement is available here ) .

Pay Transparency policy statement is available here ) .

US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.


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