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Supply Chain Assistant

4 months ago

Glendale, Arizona, United States International Rescue Committee Full time

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview: The Supply Chain Assistant position will help support the Supply Chain Manager in managing inventory and logistics, as well as administrative duties as assigned. Is responsible for collecting, tracking, and disbursing purchased and in-kind resources to refugee and immigrant populations resettled by the IRC and other eligible clients. They maintain storage space, support procurement efforts, and satisfy recordkeeping and reporting requirements. Major Responsibilities:
  • Maintain an accurate inventory of supplies including both donated and purchased items.
  • Monitor current supplies and provide regular purchase requests to Procurement as needed.
  • Enter and track inventory received and released through the current Access database.
  • Explain and release inventory to newly arrived clients.
  • Create and track the necessary client direct assistance vouchers for the Resettlement Program.
  • month end inventory reconciliation
  • Coordinate the daily operations of donation storage areas by stocking and supporting the distribution of in-kind goods in an organized manner.
  • Observe correct stacking and turnover by implementing (FIFO or FEFO) procedures.
  • Collaborate with colleagues and members of the community to safely load, unload, and disburse goods in strict accordance with IRC and donor requirements.
  • Ensure accurate recordkeeping to account for and track incoming and outgoing inventory by preparing forms and maintaining thorough records within IRC's data management systems.
  • Provide accurate and up-to-date digital and physical inventory records for regular reporting purposes.
  • Making appointments for drop-off and pick-up of in-kind
  • Organizing more regular clothing closets and other donation events
  • Entering receipts into Integra
  • Following up with case workers to get receipts signed.
  • Tracking in-kind values per program
  • Recording bus passes in integra – homeless rate discount
  • Recording pods payments in Integra for match (monthly)
  • Recording rent (office space used for running MG program)
  • Other duties as assigned.
Job Requirements:
  • High school diploma required; some university education preferred.
  • Fluent in English with strong verbal and written communication skills.
  • Proficiency in language(s) spoken by IRC's clients is desired, including Spanish, Arabic, Dari, Farsi, and/or Pashto.
  • Demonstrated proficiency with Microsoft Office programs including Excel, Word and Outlook
  • Must be well-organized, reliable, professional, detail oriented and flexible.
  • Desire to work as a team member and in a multicultural workplace.
  • Must have a valid driver's license, active insurance policy, and access to reliable transportation.
  • In accordance with Arizona State Law, must possess or be eligible to receive a fingerprint clearance card.
Demonstrated Skills & Competencies:
  • Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
  • Demonstrated success working and communicating effectively in a multi-cultural environment.
  • Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
  • Attention to detail and accuracy in work product.
  • Fluent in English, both spoken and written; proficiency in language(s) spoken by client group is desired.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.
  • Ability to lift 35+ lbs. safely.
  • Valid driver's license and access to a personal, insured vehicle.
Working Environment:
  • A combination of standard office environment, remote work, and 'field' time within the service delivery area to perform the above outlined responsibilities.
  • May require occasional weekend and/or evening work.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.