Administrative Coordinator, Office of the Dean of the College

3 weeks ago

Worcester, Massachusetts, United States Clark University Full time

Administrative Coordinator, Office of the Dean of the College

Job Description:
The Administrative Coordinator provides clerical and administrative support for the Office of the Dean of the College, its functional units, and its leadership staff. This position coordinates office operations for all units, including scheduling appointments, ordering supplies, communicating with external parties, maintaining records, preparing meeting materials, supervising student workers, and managing annual reports and budgets. This is an important and expansive role with great learning and growth potential, the opportunity to work with an excellent team, and the ability to make an impact across the university.

Major Responsibilities:

Serve as primary assistant to the Dean of the College:
Serve as initial contact for the Dean of the College office and its functional units.
Manage the calendar of the Dean of the College, including providing Zoom links when necessary and scheduling rooms/technology for meetings;
Review and assess all administrative processes and procedures for the Dean of the College office and improve administrative efficiency and efficacy;
Provide administrative support to the Undergraduate Academic Board (i.e., Schedule ad attend weekly meetings, prepare meeting documents, record meeting minutes);
Provide administrative support for all DOC meetings, including the creation of agendas and taking minutes;
Assist with updating information in Banner and Acalog systems;
Compose and prepare routine correspondence, reports, and memoranda for administrators/staff members as required;
Train and supervise student employees, as needed, including developing student employees' work plans and approving time sheets;
Maintain/order shared office supplies for the Dean of the College Office;
Other duties as assigned by the Dean of the College.
Communication and Marketing:
Manage the Dean of the College email inbox by responding to, organizing/sorting, and forwarding emails to others as necessary;
Maintain list of Department Chairs, advising liaisons, and other campus contacts;
Create print and electronic materials for informational and marketing communications;
Maintain all DOC websites and work with Marketing and Communication and the DOC and leadership staff on coordinating a holistic virtual presence for the office.
Budget Oversight and Recording Keeping:
Oversee expense tracking for the DOC's budgets and transactions, endowed funds, university prizes, requests for course funding, and grants;
Prepare and share expense tracking reports with budget managers;
Manage and track financial transactions through SmartBuy Plus.
Staff Hiring and Onboarding:
Maintain and update resources to support onboarding of new staff to the Dean of the College Office;
Coordinate with Human Resources, Information Technology Services, and other appropriate offices to ensure smooth staff onboarding.
Manage the coordination of Dean's list and annual awards:
Notify students of Dean's List status; coordinate with Registrar and Marketing to publicize the Dean's List each semester; update Dean's List webpage content; and answer questions from students and families;
Manage nomination and review processes for DOC Awards and Student Commencement Speaker;
Create and manage Outstanding Teacher of the Year survey.
Event Planning:
Coordinate and manage all aspects of event planning connected to the Dean of the College office and the Center for Gender, Race, and Area Studies, including: venue booking, catering, coordinating with relevant offices, material creation, and event supervision;
Maintain a calendar of events through the Dean of the College Office, including posting events to campus-wide calendar.
Provide administrative support for the Center for Gender, Race, and Area Studies (CGRAS):
Support the Director of CGRAS in Center-specific initiatives and the Center's affiliated programs;
Work with CGRAS Director, faculty, and the university Registrar to enter new courses/course changes using Acalog;
Oversee the hiring, training, and supervision of student employees;
Maintain and monitor CGRAS budgets and endowments; manage and track financial transactions through SmartBuy Plus;
Coordinate course schedules and course offerings, manage and coordinate projects from affiliated faculty.

Requirements:
B.A./B.S. required;
3-5 years administrative experience in higher education;
Knowledge of higher education and complex organizations is essential;
Budget management and budget analysis;
Data collection and analysis;
Event planning / event management experience;
Excellent communication and organization skills;
Ability to work effectively with a range of people;
Facility with SmartBuy, Banner, and other databases and software;
Facility with maintaining websites;
Capacity for independent work and decision making;
Team player.

Category: Staff and Administrators

Department: DOCL-Dean of the College Office 3010
Locations: Worcester, MA

Closes: Open Until Filled
Type: Full-time - Exempt
Position ID: 174077

  • Administrative Assistant

    2 weeks ago

    Worcester, Massachusetts, United States Clark University Full time

    Administrative AssistantJob Description:The Department of Mathematics is searching for an Administrative Assistant. This is a full-time, 11 months/year, 40 hours/week, non-exempt position. The Administrative Assistant oversees day-to-day function of the department and reports to the Chair of the department of Mathematics. This individual is the first point...

  • University Police Officer

    3 weeks ago

    Worcester, Massachusetts, United States Clark University Full time

    University Police OfficerJob Description:Basic Function:Provide a safe environment for all members of, and visitors to the Clark community. The position of Campus Police Officer will reflect the objectives and overall mission of the Clark University Police Department. Clark University Police officers embody a philosophy of Integrity, respect, and dedication...

  • Pantry Coordinator

    3 weeks ago

    Worcester, Massachusetts, United States teamworkonline Full time

    OverviewThe Pantry Coordinator will provide administrative support to the Premium Team. For PT roles: Benefits: 401(k) savings plan and 401(k) matching.ResponsibilitiesProviding general office/administrative/accounting supportProviding general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiriesFiling maintenance:...

  • Sr Academic Personnel Specialist

    4 weeks ago

    Worcester, Massachusetts, United States tapwage Full time

    OverviewPOSITION SUMMARY:Under the general direction of the Vice Provost for Faculty Affairs or designee, the Senior Academic Personnel Specialist provides high-level and diverse program support and coordination on multiple programs within the Office of Faculty Affairs. The Senior Academic Personnel Specialist will assist the Vice Provost or Committee Chairs...

  • computer network specialist ii

    4 weeks ago

    Worcester, Massachusetts, United States State of Maryland - MDH Local Health - Worcester County Full time

    Introduction\r GRADE17\r LOCATION OF POSITIONMDH Worcester County Health Department\r6040 Public Landing Road\rSnow Hill, MD 21863\r Main Purpose of JobThe main purpose of this full-time position will be to perform information technology support functions assigned to Office of Enterprise Technology (OET) staff of the Worcester Co HD. This position will also...

  • Minimally Invasive Gynecologic Surgery Full-Time position in Worcester, Massachusetts

    3 weeks ago

    Worcester, Massachusetts, United States OptumCare, part of the Optum Full time

    As a part of Optum Care, the largest network of medical groups in the country, Reliant Medical Group is seeking a Full Time or Part Time Obstetrician and Gynecologist Physician to join our team in Worcester, MA. At Optum, we are transforming healthcare nationally while providing physician-led care locally. Work with the largest care delivery organization in...

  • computer network specialist supervisor

    4 weeks ago

    Worcester, Massachusetts, United States State of Maryland - MDH Local Health - Worcester County Full time

    Introduction\r GRADE19\r LOCATION OF POSITIONMDH Worcester County Health Department\r6040 Public Landing Road\rSnow Hill, MD 21863\r Main Purpose of JobThe main purpose of this full-time position will be to perform team leadership duties for OET Information Technology staff assigned to the Worcester Co. Health Department. This position will ensure maximum...

  • Sr Research Lab Coordinator – Ophthalmology

    3 weeks ago

    Worcester, Massachusetts, United States University of Massachusetts Medical School Full time

    POSITION SUMMARY: Under the direction of the Principal Investigator or designee, the Sr Research Lab Coordinator – Ophthalmology is responsible for specified dry lab research activities in the Macular Degeneration Center of ExcellenceESSENTIAL FUNCTIONS:Responsible for overall operations of the lab, freezersMaintain the lab and order tanks, freezers,...

  • Psychiatry Part-Time position in Worcester, Massachusetts

    4 weeks ago

    Worcester, Massachusetts, United States OptumCare, part of the Optum Full time

    As a part of the Optum, Reliant Medical Group is seeking a Psychiatrist to join our growing team in Massachusetts with multiple practice locations available. At Optum, we are transforming healthcare nationally while providing Physician-led care locally. Work with the largest care delivery organization in the world and start doing your life's best...

  • Neurology Full-Time position in Worcester, Massachusetts

    3 weeks ago

    Worcester, Massachusetts, United States OptumCare, part of the Optum Full time

    As a part of Optum, the largest network of medical groups in the country, Reliant Medical Group is seeking a Full Time Neurologist to join our team in Worcester, MA. At Optum, we are transforming healthcare nationally while providing physician-led care locally. Work with the largest care delivery organization in the world and start doing your life's best...

  • Human Resources Department

    4 weeks ago

    Worcester, Massachusetts, United States Blue Cross & Blue Shield of Rhode Island Full time

    Having an immediate opening for a Data Entry Operator. You will work with our data team to extract information from various websites and enter the figures into our system. Accuracy is crucial for this position; candidates must be organized and detail-oriented. Will also test you on computer proficiency and typing speed. Familiarity with social media sites is...

  • Academic Laryngologist

    3 weeks ago

    Worcester, Massachusetts, United States UMass Memorial Medical Center – University of Massachusetts Medical School Full time

    Academic LaryngologistDepartment of Otolaryngology – Head & Neck SurgeryWorcester, MAUMass Memorial Medical Group seeks a BC/BE academic fellowship trained Laryngologist to join our team. We welcome and support physician caregivers from all Academic Ranks to apply and join us in our relentless pursuit of healing.We are a group of ten physicians in a busy...

  • Geriatric Psychiatrist – Clinton Hospital

    3 weeks ago

    Worcester, Massachusetts, United States UMass Memorial Medical Center – University of Massachusetts Medical School Full time

    The UMass Memorial Health Care Department of Psychiatry is seeking a Geriatric Psychiatrist at HealthAlliance- Clinton Hospital in Central Massachusetts.We are the largest provider of psychiatric services in central Massachusetts with over 400 faculty members who work in a variety of settings within UMass Memorial Health Care, the University of Massachusetts...

  • Physician / Massachusetts / Locum Tenens / EM Needed Less Than One Hour to Boston Job

    3 weeks ago

    Worcester, Massachusetts, United States The Curare Group Full time

    Our client in Massachusetts is seeking an ABEM certified or Eligible Emergency Medicine physician to joing their team. Twelve hour shifts. Less than an hour to Boston, Worcester, and Springfield. Ideal candidate will be comfortable with full scope of Emergency Medicine. Situated in beautiful New England, this position will not last long. Call me today....

  • Full Time Hematology and Oncology Physician

    3 weeks ago

    Worcester, Massachusetts, United States Enterprise Medical Recruiting Full time

    Hematology and Oncology needed 1 Hour West of Worcester, MAJoin 5 Hematologists/Oncologists and 2.5 Advanced Practice Providers.Job FeaturesCall is 1:5Full time position, 4 clinic days, 1 administrative day8am - 4:30 pm1 hour new consult appointments and 30 minute follow up appointmentsMassachusetts Medical license Strong academic...

  • Rehabilitation Physiatrist

    4 weeks ago

    Worcester, Massachusetts, United States UMass Memorial Medical Center – University of Massachusetts Medical School Full time

    UMass Memorial Medical Group and the Department of Orthopedics and Physical Rehabilitation is seeking a BC/BE Outpatient Physiatrist to join our team. We welcome and support physician caregivers from all Academic Ranks to apply and join us in our relentless pursuit of healing.The Department of Orthopedics and Physical Rehabilitation has a long-standing...

  • Massachusetts OBGYN Opening with Large Referral Base

    1 week ago

    Worcester, Massachusetts, United States The Curare Group, Inc Full time

    Our client in Massachusetts is seeking a Board Certified/Eligible OBGYN who is comfortable with full scope practice. Pediatric Hospitalist managed nursery. Less than an hour to Boston, Worcester, and Springfield. Situated in beautiful New England, this position will not last long. Call me today.Hospital Employee, Outpatient with call. 1:4 Call Ratio. Annual...

  • Massachusetts Endocrinology Opening Offers Great Sign-On Bonus

    3 weeks ago

    Worcester, Massachusetts, United States The Curare Group, Inc Full time

    Just an hour outside of Boston, our client is seeking an Endocrinologist for a full scope multi-specialty practice. Join a collegial and collaborative setting with a strong emphasis on quality care and a large referral base. This beautiful New England community has golf courses, hiking and biking trails and is just 15 minutes from from Wachusett Mountain Ski...

  • Visiting Assistant Professor Analytics

    3 weeks ago

    Worcester, Massachusetts, United States Clark University Full time

    Visiting Assistant Professor AnalyticsJob Description:The School of Management (SOM) at Clark University, AACSB-accredited since 1986, invites applications for a full-time visiting assistant professor position for the Fall 2024 semester with a possible extension to Spring 2025 to begin in August 2024.The SOM offers undergraduate management, marketing, and...

  • Rehabilitation Physiatrist

    4 weeks ago

    Worcester, Massachusetts, United States UMass Memorial Medical Center – University of Massachusetts Medical School Full time

    Rehabilitation PhysiatristFairlawn Rehabilitation HospitalWorcester, MAUMass Memorial Medical Group and the Department of Orthopedics and Physical Rehabilitation at UMass Memorial Medical Center seeks a BC/BE Physiatrist to join our team. We welcome and support physician caregivers from all Academic Ranks to apply and join us in our relentless pursuit of...