Office Manager and Executive Assistant to CEO

3 weeks ago

Wooster, Ohio, United States teamworkonline Full time
Anticipated start date: As soon as filled.

Position:
Office Manager and Assistant to the Chief Executive Officer
  • Salaried position stationed in Wooster.
  • Full-time, which includes some evenings and weekends.
  • Local travel may be required.

Job Description:Under the direction of the Chief Executive Officer, the Office Manager is responsible for the following duties:
  • Responsible for day-to-day administrative and office operations.
  • Provide general support to Adaptive Sports Ohio visitors.
  • Prepare and distribute external correspondence, including but not limited to contracts, donation acknowledgments, and letters for tax-deductible financial and in-kind donations.
  • Compile monthly reports and memos.
  • Assist with basic bookkeeping and financial operations of invoicing, billing and payroll.
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
  • Monitor and maintain office supplies inventory.
  • Assist in the onboarding process for new hires.
  • Manage and oversee databases for participants, donors, and other stakeholders and supporters, including direct responsibility for event management and registration.
  • Participate actively in the planning and execution of Adaptive Sports Ohio events.
  • Assist Development Staff in tracking grant deliverables and program data, assist with grant reports, and delivering completed program evaluations.
  • Attend, as well as prepare agendas and minutes for all Adaptive Sports Ohio Board of Director's meetings.
  • Assist the Chief Executive Officer in setting up meetings and travel accommodations.
  • Assist with special events and any other duties and responsibilities as assigned by the Chief Executive Officer.

Minimum Qualifications:
  • Associates or Bachelor's Degree in related field.
  • 2 years of office or assistant experience.
  • Detail oriented with strong professional, interpersonal, and organizational skills.
  • Highly proficient in Microsoft Office products including Outlook, Word, and Excel.
  • Highly proficient in Google Drive, Docs and Spreadsheets.
  • Must be able to lift, carry, and manage supplies.
  • Excellent written and verbal communication skills.
  • Must maintain confidentiality at all times.
  • Ability to work independently and make decisions in accordance with established policies and regulations.
  • Attention to detail and the ability to work in a fast-paced environment.
  • Ability to work on multiple projects simultaneously, prioritize projects, and meet deadlines in a timely manner.

Additional Desirable Qualifications:
  • Strong initiative and creative problem solver.
  • A creative mind with the ability to suggest improvements.

Additional Information:
  • Background check required.
  • Competitive salary that is commensurate with experience.
  • Benefits package for full-time employee that includes health, dental, paid time off and paid holidays.

To apply:
If interested in applying, please submit the following:
  • Resume
  • Cover Letter
  • Salary Requirements
  • Three References

If an interview is requested, applicants are required to provide a work sample of a typed letter that demonstrates the applicant's writing skills.

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