Events Assistant

3 weeks ago

Boston, Massachusetts, United States The Boston Consulting Group Full time

WHAT YOU'LL DO

The Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events.

This role will be responsible for implementing the strategies set forth by the Events Manager. This role seeks a creative and sophisticated thinker, and a highly organized individual with great communication skills, responsible for helping us to execute everything from staff-wide offsite events to smaller cohort gatherings, including but not limited to: annual holiday party, summer retreat, offsite meetings, holiday dinners, cohort events, in-house celebrations events, and social impact events and projects In conjunction with the team and office leadership, this role implements initiatives to promote greater sense of community



YOU'RE GOOD AT

This role will be good at building relationships, and employing a consultative approach with the Events Manager and team using context clues and background knowledge. This individual will be a great communicator, both written and verbal, as our team is highly collaborative. You're good at problem solving, organization, being a flexible team player, and have excellent attention to detail while managing multiple priorities in a challenging, fast paced environment.

Administrative Support

  • Actively manages and updates the calendars for the events team
  • Manages and upkeeps the Events email inbox, responding to email inquiries from employees and vendors
  • Schedules room bookings, guest access and identifies potential booking conflicts; proactively communicates with Concierge on finding solutions
  • Processes vendor invoices on a timely basis
  • Maintains event spreadsheets and resource documents
  • Organizes event supplies and inventory
  • Drafts PowerPoint presentations to market events and projects
  • Make and set up name tags, meeting materials, etc.

Events

  • Coordinates event logistics including sourcing venues, initiating contracts, drafting communications and invitations, managing RSVPS, onsite event support.
  • Schedules and organizes internal onsite events and meetings planned by the Events Team, and serves as liaison to staff members needing assistance and direction with planning their events onsite.
  • Draft and post internal social media content to drive office engagement
  • Support Events Team in local marketing initiatives
  • Suggest and solicit creative and new ideas, from events to engagement programs, to keep our affiliation program fresh and motivating
  • Acts as a liaison between Concierge, catering and IT for in-house events, including room reservations, security lists, catering orders.
  • Assist with budget estimates and options to ensure events remain within budget guidelines
  • Acts as a point of contact with vendors


YOU BRING (EXPERIENCE & QUALIFICATIONS)

  • College degree preferred
  • 0-3 years of events or general business experience
  • Administrative experience required
  • Computer proficiency: Microsoft Word, Excel, Power Point, Photoshop or InDesign
  • Experience with Slack, Canva, Trello helpful

Additional Requirements:

  • Some local travel required
  • Extended hours will be required during peak demand season and events


YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

  • Events Assistant

    2 weeks ago

    Boston, Massachusetts, United States Boston Consulting Group Full time

    WHAT YOU'LL DOThe Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events. This role will be responsible for implementing the strategies set forth by the Events Manager. This role seeks a creative and sophisticated thinker, and a...

  • Events Assistant

    1 month ago

    Boston, Massachusetts, United States Boston Consulting Group Full time

    WHAT YOU'LL DOThe Events Assistant supports the administrative needs of the events and office experience team, primarily by assisting in the organization of internal onsite and offsite affiliation events. This role will be responsible for implementing the strategies set forth by the Events Manager. This role seeks a creative and sophisticated thinker, and a...

  • Event Sales Coordinator

    2 weeks ago

    Boston, Massachusetts, United States teamworkonline Full time

    LEGENDS Founded in 2008, Legends' operating divisions worldwide include – Global Partnerships, Global Sales, Hospitality, Global Partnerships, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute...

  • Event Sales Coordinator

    3 weeks ago

    Boston, Massachusetts, United States teamworkonline Full time

    LEGENDS Founded in 2008, Legends' operating divisions worldwide include – Global Partnerships, Global Sales, Hospitality, Global Partnerships, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute...

  • Events Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Westin Hotels & Resorts Full time

    POSITION SUMMARY Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and...

  • Events Administrative Assistant

    1 month ago

    Boston, Massachusetts, United States Westin Hotels & Resorts Full time

    POSITION SUMMARY Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and...

  • Events & Outreach Program Specialist

    2 weeks ago

    Boston, Massachusetts, United States AARP Full time

    OverviewAARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health security, financial stability and...

  • Events & Outreach Program Specialist

    3 weeks ago

    Boston, Massachusetts, United States AARP Full time

    OverviewAARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health security, financial stability and...

  • Development Coordinator of Events at Christian School

    2 weeks ago

    Boston, Massachusetts, United States Park Street School Full time

    Park Street School is located in the heart of Boston's historic Beacon Hill neighborhood and offers a continuous, integrated, Christian-based learning environment to students from toddler to grade six. Exemplifying a Christian worldview, Park Street School is an equal opportunity employer and is continuously striving to maintain a faculty and staff with...

  • Event Technical Supervisor, Audio Visual

    1 month ago

    Boston, Massachusetts, United States Encore Event Technologies Full time

    Position OverviewThe Technical Supervisor leads floor operations with a focus on customer service, staff leadership and development. The Technical Supervisor directly leads the technical team to ensure operational efficiencies and customer satisfaction. This role may also participate in location administrative duties in support of onsite operations and for...

  • Executive Assistant

    2 weeks ago

    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Executive Assistant

    2 months ago

    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Operations Assistant

    1 month ago

    Boston, Massachusetts, United States Phaidon International Full time

    We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Boston.Primary Duties & ResponsibilitiesAct as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.Maintain the professional...

  • Executive Assistant to the Dean's Office

    1 month ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...

  • Assistant Manager

    1 week ago

    Boston, Massachusetts, United States Hilton Global Full time

    An Assistant Front Office Manager is responsible for assisting in the direction and administration of Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability.What will I be doing?As an Assistant Front Office Manager, you would be responsible for assisting in the direction and administration of...

  • Executive Assistant/Office Manager

    2 weeks ago

    Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...

  • Executive Assistant/Office Manager

    3 weeks ago

    Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Boston Marriott Long Wharf Full time

    Job Number Job Category AdministrativeLocation Boston Marriott Long Wharf, 296 State Street, Boston, Massachusetts, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property...

  • National Sales Network Career Event

    2 weeks ago

    Boston, Massachusetts, United States Medtronic Full time

    THIS POSTING IS INTENDED FOR THOSE REGISTERED TO ATTEND THE NATIONAL SALES NETWORK CAREER EVENT IN HOUSTON, TX from AUGUST 7th-9th, 2024 Bring your sales talents to a leader in medical technology and healthcare solutions. Rooted in our long history of mission-driven innovation, our medical technologies open doors. We support your growth with the training,...

  • Staff Assistant, II

    3 weeks ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    General Summary/Overview Statement:Staff Assistant II will provide administrative support to the Nurse Director, Medical Director and staff at the MGH Diabetes Research Center (DRC). This position will work with a high degree of independence and will interact with all levels of department personnel.The Diabetes Research Center is dedicated to advance...