Staff Assistant

1 month ago

Washington, Washington, D.C., United States USAJobs Full time
Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The duties and responsibilities of a Staff Assistant generally include, but are not limited to, the following:
1) Provide guidance and advice on administrative policies and procedures.
2) Draft correspondence on behalf of senior management officials.
3) Prepare written responses to inquiries regarding administrative and program matters.
4) Prepare correspondence and other documents using proper grammar, spelling, punctuation, capitalization, format, and style.

Requirements

Conditions of Employment
  • You must be a United States Citizen or National.
  • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
  • You may be required to complete a one-year probationary or two-year trial period.
  • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
  • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
  • Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.
  • Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (SCI) security clearance.

    Qualifications

    To qualify for the position of Staff Assistant, (GS /12), you must possess the required specialized experience specific to this series and grade.

    If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure you submit an applicable SF-50 (please refer to the "required documents" section for additional information).

    For the GS-11
    Specialized Experience: For the GS-11, you must have one year of specialized experience equivalent to at least the GS-09 grade level in the Federal Service. Specialized experience is defined as: 1) Preparing written correspondence or reports for an organization; 2) Reviewing correspondence or reports for compliance with organizational standards or formatting; and 3) Performing records management functions, such as standard handling or retention.

    OR

    Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

    OR

    Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

    For the GS-12
    Specialized Experience: For the GS-12, you must have one year of specialized experience equivalent to at least the GS-11 grade level in the Federal Service. Specialized experience is defined as: 1) Researching and applying policies and procedures related to administrative operations; 2) Reviewing correspondence for technical accuracy and content; and 3) Preparing written responses to inquiries regarding administrative and program matters.

    Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted.

    May be selected at any grade level with non-competitive promotion potential to the target grade. Non-competitive promotion potential to the target grade based on time-in-grade requirements and demonstrated ability to perform the higher graded duties.

    You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 05/27/2024.

    YOUR RESUME MUST support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.

    Education

    If you are relying on your education to meet qualification requirements, please see the statements below: Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education, in order for it to be creditable towards your qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation .

    All documentation must be in English or include an English translation.

    Additional information

    The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.

    See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?
  • CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees .
  • CAREER TRANSITION PROGRAMS ( CTAP or ICTAP ): For more information visit: USAJOBS Career Transition Programs VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details. SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities . General Employment Information :
  • REASONABLE ACCOMMODATION: Our policy can be found at:
  • DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
  • SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: .

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